Strategic Construction Billing & Collections Specialist

Scaffold Resource LLC; Seabrook Acres (MD); On-site; USD 72,000 - 85,000; Full time

Job summary

Scaffold Resource LLC is seeking a Construction Billing & Collections Specialist to manage the full billing cycle for multiple projects in the Lanham area. The role focuses on preparing monthly progress billings, tracking values, and ensuring timely revenue recognition.

The ideal candidate has 2–5 years in construction billing or AR, experience with billing portals, lien waivers, and strong Excel skills, plus solid English communication.

Qualifications

• 2–5 years of experience in construction billing, collections, project accounting, or AR functions.
• Proficiency with billing formats and continuation sheets.
• 3+ years’ collections experience in construction, subcontracting, or equipment rental preferred
• Experience with construction billing portals (Textura, Coupa, Procore, GCPay, etc.).
• Strong understanding of lien waivers, releases, and compliance documentation.
• Intermediate Excel skills (xlookups/sumifs basic proficiency).
• Proficiency in verbal and written English required.
• High level verbal and written communication skills required.
• Ability to multitask in a fast-paced environment.
• Strong organizational and attention to detail skills.

Responsibilities

• Prepare and submit monthly progress billings.
• Maintain accurate schedule of values, change order tracking, and percent-complete updates.
• Enter and manage all billing data within Sage Intacct and Sirius, including project contract values, change orders, retention, and revenue compliance.
• Upload and submit invoices through platforms such as Textura, Coupa, Procore, Ariba, or customer-specific construction portals.
• Track billing approvals, payment status, retention release, and required documentation.
• Prepare, send, and manage lien waivers, conditional/unconditional release forms, and compliance documents.
• Communicate with Project Managers to resolve billing discrepancies, missing documentation, or contract requirements.
• Maintain an organized monthly billing calendar to ensure all deadlines are met.
• Support month-end close with billing reconciliations and revenue reporting as needed.
• Monitor AR aging reports, prioritize collections efforts, and reduce delinquent balances.
• Regularly contact customers regarding overdue invoices through phone, email, and formal notices.
• Negotiate payment arrangements while enforcing contractual terms and conditions.
• Ensure compliance with state-specific lien and bond rights (e.g., Little Miller Act).
• Prepare weekly/monthly collection reports and forecasted cash flow updates
• Document collection efforts for legal and audit purposes.

Job description

Scaffold Resource LLC is seeking a Construction Billing & Collections Specialist to manage the full billing cycle for multiple projects in the Lanham area. The role focuses on preparing monthly progress billings, tracking values, and ensuring timely revenue recognition.

The ideal candidate has 2–5 years in construction billing or AR, experience with billing portals, lien waivers, and strong Excel skills, plus solid English communication.