Construction Billing Specialist

Clark Associates; Lancaster, Northern (Lancaster County, KY); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Clark Associates is seeking a billing professional responsible for preparing contract invoices, reviewing discrepancies, and ensuring accurate and timely billings to customers according to specifications.

The role requires 1-3 years of construction billing experience, strong communication skills, and effective collaboration with project teams to meet monthly deadlines. This position emphasizes accuracy, timeliness, and proactive issue resolution within a fast-paced environment.

Qualifications

• 1-3 years of construction billing experience.
• Strong communication and cross-functional collaboration skills.
• Timely and accurate processing of invoices and financial data.

Responsibilities

• Compile, track and process monthly project progress invoices, included AIA style, standard invoices, and 3rd party system billings.
• Provide invoice support and respond to customer or general contractor inquiries to finalize invoices by month end.
• Identify, prepare and track project customer deposit, design or specialty billings.
• Assist Senior Management with contract administration, cost control and financial projections.
• Assist with lien waiver, preliminary notice, bond notice filings, or periodic billing, as required.
• Provide support on invoice, project or billing inquiries from Accounts Receivable Specialist, Project Management, or other internal stakeholders.
• Participate in monthly work in process and retention billing meetings.
• Work closely with Project Managers and Company Management to understand contract and billing terms and status on contracts.
• Compile project completion financial reports.
• Perform ad hoc analyses and reporting as requested.

Skills

Billing

Accounts Receivable

Communication

Tools

Excel

Accounting Software

Job description

Job Summary

This position is responsible for preparing contract invoices, reviewing billing discrepancies, and ensuring accurate and timely billings to customers according to specification.Interdepartmental collaboration, effective time management, and effective communication skills are essential traits, along with 1-3 years of construction billing experience.

Responsibilities

• Compile, track and process monthly project progress invoices, included AIA style, standard invoices, and 3rd party system billings.
• Provide invoice support and respond to customer or general contractor inquiries to finalize invoices by month end.
• Identify, prepare and track project customer deposit, design or specialty billings.
• Assist Senior Management with contract administration, cost control and financial projections.
• Assist with lien waiver, preliminary notice, bond notice filings, or periodic billing, as required.
• Provide support on invoice, project or billing inquiries from Accounts Receivable Specialist, Project Management, or other internal stakeholders.
• Participate in monthly work in process and retention billing meetings.
• Work closely with Project Managers and Company Management to understand contract and billing terms and status on contracts.
• Compile project completion financial reports.
• Perform ad hoc analyses and reporting as requested.