Construction Billing & Invoicing Specialist

Central Connecticut Coast Young Mens Christian Association Inc; Downers Grove (IL); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match (Traditional

401(k) with company match (Roth)

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

LifeLock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Job summary

M. J. Electric, LLC, a Quanta Services company, is seeking a Billing Specialist with a passion for precision in construction. You will review job costs and prepare customer invoices per contract language, and provide clerical support to operations.

The role emphasizes accurate invoicing, data entry, and collaboration with Project Managers to ensure timely billings and proper cost tracking for projects.

Qualifications

• Thorough knowledge of office procedures.
• A basic understanding of generally accepted accounting practices.
• Strong organizational, clerical and administrative skills.
• Proven communication, organizational and interpersonal skills.
• Demonstrated ability to organize and prioritize assigned tasks.
• Ability to work independently.
• Proven computer skills including a familiarity with JDE, scanning and Microsoft Office.
• High School diploma and advanced coursework in Accounting is desirable.
• 1-3 years of experience in an office environment.

Responsibilities

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow.
• Inputs and verifies data from basic timesheets for union payroll on a timely basis.
• Prepare invoices per contractual language.
• Record sales activity and reconcile with the A/R Ledger.
• Interact with key customers and Project Managers to ensure accurate job costs and invoices.
• Assists with copying invoices, timesheets, special reports, etc.
• Set up new proposals and jobs in JDE and distributes accordingly.
• Document control for new proposals and job awards.
• Data Entry of jobs account structure.
• Entry and processing of Contracts.
• Ensures the execution of company policies and procedures.
• Assists with the coordination of field and operational activities in association with Project Managers.
• Assists with weekly union payroll review.

Skills

Strong organizational skills

Excellent communication

Independent worker

Time management

Prioritization

Education

High School diploma and accounting coursework

Tools

JDE

Microsoft Office

Scanning

Job description

M. J. Electric, LLC, a Quanta Services company, is seeking a Billing Specialist with a passion for precision in construction. You will review job costs and prepare customer invoices per contract language, and provide clerical support to operations.

The role emphasizes accurate invoicing, data entry, and collaboration with Project Managers to ensure timely billings and proper cost tracking for projects.