Construction Billing & AR Specialist

EMCOR Group; Kent (WA); On-site; USD 45,000 - 48,000; Full time

Job summary

Mesa Energy Systems, Inc. in Kent, WA is seeking an Accounts Receivable Specialist to manage project invoicing and collections for operations, ensuring timely, accurate billings and effective communication with management and customers.

This role requires coordination with project managers, subcontractors, and payroll to maintain compliant AR records and lien releases. The position is full-time and onsite in Kent, offering benefits and a clear path to optimize cash flow and dispute resolution

Qualifications

• 2+ years experience in collections.
• Associate degree or higher in Accounting or Finance preferred.
• Strong communication skills, both verbally and in writing.
• Comfortable using Word and Excel.

Responsibilities

• Coordinate with Project Managers, track monthly progress billings and prepare and submit invoices for all construction jobs.
• Review construction contracts for billing terms and conditions and ensure invoices are prepared accordingly.
• Work with subcontractors to obtain documentation supporting invoice packages and lien releases.
• Assist in securing certified payroll reports from Mesa subcontractors.
• Prepare service invoices including preventive maintenance contracts, T&M, and quoted work.
• Monitor accounts receivable aging and make collection calls.
• Resolve collection or slow-pay issues to ensure timely invoice collection.
• Call accounts and document all contact with customers.
• Handle invoice disputes and coordinate with personnel to resolve.
• Follow up on disputes to ensure prompt response time.
• Prepare construction lien releases
• Any other duties as required by management.

Skills

collections experience

communication

organization

Word & Excel

Education

Associate degree or higher in Accounting or Finance

Tools

Word

Excel

Job description

Mesa Energy Systems, Inc. in Kent, WA is seeking an Accounts Receivable Specialist to manage project invoicing and collections for operations, ensuring timely, accurate billings and effective communication with management and customers.

This role requires coordination with project managers, subcontractors, and payroll to maintain compliant AR records and lien releases. The position is full-time and onsite in Kent, offering benefits and a clear path to optimize cash flow and dispute resolution