Accounts Receivable Specialist - Construction Invoicing

Mach Energy Services LLC; Oklahoma City (OK); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Bonuses

Health Insurance

401(k)

Paid time off

Job summary

Mach Energy Services LLC in Oklahoma City, OK is seeking an Accounts Receivable Specialist to prepare customer invoices, apply cash receipts, and reconcile payments. The AR Specialist collaborates with project managers to bill accurately and resolve discrepancies.

The ideal candidate has 2+ years of AR or accounting experience, strong Excel skills, and excellent communication. Preference for a degree in accounting and experience with Spectrum/Viewpoint or similar ERP.

Qualifications

• 2+ years of accounts receivable, collections, or general accounting experience.
• Proficiency with Microsoft Excel (pivot tables, XLOOKUP), Outlook, Teams, SharePoint.
• Attention to detail and organizational skills.
• Professional written and verbal communication.
• Ability to manage multiple accounts and deadlines in a fast-paced environment.

Responsibilities

• Prepare customer invoices in Viewpoint Spectrum and send to customers.
• Apply cash receipts and reconcile payments against open invoices.
• Monitor the AR aging and investigate past-due balances.
• Bill retainage on completed jobs as directed.
• Escalate overdue invoices to the appropriate channels.
• Research and resolve invoice discrepancies and disputes.
• Prepare weekly AR Reports for directors.
• Communicate with customers regarding expected payments.
• Coordinate with project managers on lien waivers and retainage as needed.
• Support month-end close through timely entry of receivables.

Skills

Attention to detail

Organizational skills

Professional communication

Multitasking

Accounting basics

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

Spectrum/Viewpoint

Open Invoice

Ariba

Excel

Job description

Mach Energy Services LLC in Oklahoma City, OK is seeking an Accounts Receivable Specialist to prepare customer invoices, apply cash receipts, and reconcile payments. The AR Specialist collaborates with project managers to bill accurately and resolve discrepancies.

The ideal candidate has 2+ years of AR or accounting experience, strong Excel skills, and excellent communication. Preference for a degree in accounting and experience with Spectrum/Viewpoint or similar ERP.