Construction Billing & Administrative Specialist - Impact

Andy J. Egan Co; Grand Rapids (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Employer-funded medical insurance

Dental insurance

Vision

PTO and holidays

401(k) with company match

Employee Assistance Program

Best of the Best Elite Award

Job summary

Andy J. Egan Co in Grand Rapids, MI, is seeking a Service Billing Specialist / Administrative Assistant to support administrative, billing, and financial functions for service operations and project execution.

The role requires accuracy, organization, and the ability to manage multiple priorities in a fast-paced construction environment. You will prepare invoices, handle billing inquiries, assist with contracts and change orders, and collaborate across departments to ensure timely payments and

Qualifications

• High school diploma or equivalent required; additional business or accounting education is a plus.
• Previous experience in construction, mechanical contracting, service operations, or a related industry is preferred.
• Experience with Sage Software is preferred but not required.

Responsibilities

• Prepare and process customer invoices accurately and in a timely manner for service and construction-related work.
• Communicate professionally with customers regarding billing inquiries, service requests, and project-related matters.
• Assist with the administration of contracts, subcontracts, and project documentation.
• Prepare, track, and process change orders.
• Maintain accurate records and support reporting requirements.
• Provide administrative support to Service Managers, Technicians, and project personnel.
• Collaborate with internal departments to ensure efficient workflow, project support, and customer satisfaction.

Skills

Organizational skills

Communication skills

Attention to detail

MS Office

Education

High school diploma or equivalent

Business or accounting education preferred

Tools

Sage Software

Job description

Andy J. Egan Co in Grand Rapids, MI, is seeking a Service Billing Specialist / Administrative Assistant to support administrative, billing, and financial functions for service operations and project execution.

The role requires accuracy, organization, and the ability to manage multiple priorities in a fast-paced construction environment. You will prepare invoices, handle billing inquiries, assist with contracts and change orders, and collaborate across departments to ensure timely payments and