Construction Billing & Admin Specialist

Andy J. Egan Co.; Grand Rapids, Northern (MI, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive base pay

100% Employer-funded Medical & Dental

Comprehensive health coverage

Paid time off and Holidays

401(K) with company match

Employee Assistance Program

Best of the Best Elite Award

Job summary

Andy J. Egan Co. in Grand Rapids, MI is seeking a motivated Service Billing Specialist / Administrative Assistant to support billing, contracts, and project documentation in our mechanical services team.

The role is full-time, in-person, Monday–Friday, 7:30am–4:30pm, with comprehensive benefits including medical, dental, PTO and 401(k). Strong organizational skills and attention to detail are essential.

Qualifications

• High school diploma or equivalent required; additional business or accounting education is a plus.
• Previous experience in construction, mechanical contracting, service operations, or a related industry is preferred.
• Experience with Sage Software is preferred but not required.

Responsibilities

• Prepare and process customer invoices accurately and in a timely manner for service and construction-related work.
• Communicate professionally with customers regarding billing inquiries, service requests, and project-related matters.
• Assist with the administration of contracts, subcontracts, and project documentation.
• Prepare, track, and process change orders.
• Maintain accurate records and support reporting requirements.
• Provide administrative support to Service Managers, Technicians, and project personnel.
• Collaborate with internal departments to ensure efficient workflow, project support, and customer satisfaction.

Skills

Organizational skills

Time management

Multitasking

Verbal communication

Written communication

Detail orientation

Customer service

Education

High School Diploma or equivalent

Business or accounting education (preferred)

Tools

Sage Software

Microsoft Excel

Microsoft Word

Job description

Andy J. Egan Co. in Grand Rapids, MI is seeking a motivated Service Billing Specialist / Administrative Assistant to support billing, contracts, and project documentation in our mechanical services team.

The role is full-time, in-person, Monday–Friday, 7:30am–4:30pm, with comprehensive benefits including medical, dental, PTO and 401(k). Strong organizational skills and attention to detail are essential.