Construction Billing Assistant: Docs & Cost Tracking

Andy J Egan Co.; Grand Rapids (MI); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive base pay

Employer-funded health premiums

401(K) with company match

Paid time off and holidays

Professional development

Job summary

Andy J Egan Co. in Grand Rapids, MI is seeking a Project Manager Assistant to support multiple construction projects. Primary responsibility is managing project billings, while coordinating with PMs and field crews.

The role requires strong Excel and MS Office skills, construction industry experience, and the ability to handle documents, change orders, submittals, and cost tracking across the project life cycle. Hybrid office/site duties apply.

Qualifications

• Experience in the construction industry
• Excellent written and verbal communication skills
• Professional and enjoys interacting with people at all levels
• Ability to build efficient working relationships with project teams
• Superior organizational and planning skills
• Strong problem-solving and analytical skills
• Pays close attention to detail
• Prioritizes without direction, and can meet deadlines in a complex, fast-paced environment
• Well-rounded base of knowledge in construction disciplines

Responsibilities

• Conducts monthly billings, creates PO’s and subcontracts, and oversees project cost
• Corresponds with customers to track invoices and waivers, resolve discrepancies, and meet deadlines
• Manages document control by reviewing and publishing current drawing sets, bulletins & schedule changes, and other job-related documents
• Processes change orders, contracts, subcontracts, submittals, and RFIs
• Price, prepare and track change requests and bulletin change orders
• Tracks projects for the entire life cycle of the project for the Construction department
• Attends and/or runs progress meetings, maintains task lists, and responds to questions and addresses issues
• Works closely with, and supports the Project Manager as well as the crew on the job
• Assists with project forecasting, cash flow reporting and cost analysis
• Works within various software programs to help manage and track project progress weekly

Skills

Microsoft Excel

Microsoft Office Suite

Blueprint reading

Education

Construction/Project Management degree

Tools

Sage (Timberline)

Primavera

BlueBeam

AutoDesk Build

HH2

Job description

Andy J Egan Co. in Grand Rapids, MI is seeking a Project Manager Assistant to support multiple construction projects. Primary responsibility is managing project billings, while coordinating with PMs and field crews.

The role requires strong Excel and MS Office skills, construction industry experience, and the ability to handle documents, change orders, submittals, and cost tracking across the project life cycle. Hybrid office/site duties apply.