Construction Billing & Admin Specialist

RoadSafe Traffic Systems; Corpus Christi (TX); On-site; USD 36,000 - 37,000; Full time

Job summary

RoadSafe Traffic Systems is seeking a Billing Office Specialist to manage critical office functions with a focus on accounts receivable and payable. You will process invoices, manage payments, reconcile accounts, and ensure accuracy while resolving discrepancies.

The role requires proficiency in MS Outlook, Excel, Word, and standard office equipment, with strong organizational skills and attention to detail.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3-5 years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error-free and payments are applied correctly.
• Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately.
• Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports.
• Ability to work in a fast-paced construction office environment.
• Ability to organize and prioritize workload to meet deadlines.
• Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment.
• Knowledge of Vista and TCR software a plus.

Responsibilities

• Process accounts receivable (A/R) by invoicing, monitoring overdue payments, and following up on outstanding amounts.
• Process accounts payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments.
• Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P.
• Address and resolve billing-related inquiries or issues from clients or vendors.
• Managing the company's cell phone inventory and provisioning for new hires, including coordination with phones/apps contact.
• Serve as a backup to Onboarder by assisting with New Hire Orientation tasks.
• Follow all safety rules and company policies to ensure a safe and compliant work environment.
• Perform other duties as assigned to support operations.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Education

High school diploma or GED

Associate degree preferred

Tools

Vista

TCR

Viewpoint

Billing software

Job description

RoadSafe Traffic Systems is seeking a Billing Office Specialist to manage critical office functions with a focus on accounts receivable and payable. You will process invoices, manage payments, reconcile accounts, and ensure accuracy while resolving discrepancies.

The role requires proficiency in MS Outlook, Excel, Word, and standard office equipment, with strong organizational skills and attention to detail.