Construction Billing & AR/AP Specialist

RoadSafe Traffic Systems, Inc.; Humble (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

RoadSafe Traffic Systems, Inc. in Humble, TX is hiring an Office Specialist to manage accounts receivable and payable, invoicing, and related billing tasks.

The role requires strong MS Outlook/Excel/Word skills and attention to detail, with experience in billing software such as Vista and TCR. You will set up jobs, dispatch field tickets, manage customer pricelists, reconcile accounts, and support onboarding while ensuring timely payroll and safe work practices in a fast-paced construction

Qualifications

• 3-5 years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error-free and payments are applied correctly.
• Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately.
• Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports.
• Ability to work in a fast-paced construction office environment.
• Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment.
• Knowledge of Vista and TCR software a plus.

Responsibilities

• Handle accounts receivable and payable processing, including invoicing and payments.
• Set up jobs in the TCR system and dispatch tickets to field technicians for daily rental set-ups and flagging operations.
• Add and manage customer pricelists in TCR.
• Review work tickets daily to ensure timely documentation.
• Process police detail requests and payments promptly.
• Ensure payroll-related Viewpoint job numbers are entered timely.
• Perform daily, weekly or monthly invoicing of rentals, lane closures, and flagging operations.
• Enter data and invoicing into customer portals for tracking and reporting.
• Scan checks and record deposits using Vista system; process credit card payments.
• Prepare sales quotes and handle related billing tasks; track purchase orders.
• Manage Accounts Receivable and Accounts Payable processes, monitor overdue accounts, and follow up on payments.
• Reconcile accounts regularly and resolve discrepancies in A/R and A/P.
• Assist with New Hire Orientation as a backup Onboarder.
• Maintain safety and adhere to company policies; support team goals.

Skills

Administrative experience

Detail oriented

Financial data analysis

Communication

Tools

Vista

TCR

Billing software

MS Outlook

Excel

Word

Job description

RoadSafe Traffic Systems, Inc. in Humble, TX is hiring an Office Specialist to manage accounts receivable and payable, invoicing, and related billing tasks.

The role requires strong MS Outlook/Excel/Word skills and attention to detail, with experience in billing software such as Vista and TCR. You will set up jobs, dispatch field tickets, manage customer pricelists, reconcile accounts, and support onboarding while ensuring timely payroll and safe work practices in a fast-paced construction