Construction Billing & AR/AP Specialist

RoadSafe Traffic Systems; Humble (TX); On-site; USD 36,000 - 37,000; Full time

Job summary

RoadSafe Traffic Systems is hiring an Billing Office Specialist to oversee accounts receivable and payable, invoices, payments, and reconciliations. The role requires proficiency in MS Office, billing software, and strong organizational skills in a fast-paced construction environment.

Responsibilities include processing invoices, payments, and credit card transactions, providing general office support, and coordinating with dispatch and field operations.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3-5 years of administrative experience; construction industry experience is a plus.
• Proficiency with billing software and accounting systems is essential for processing invoices, payments, and reconciliations.
• Proficient in MS Outlook, Excel and Word and skilled with office equipment.
• Strong numerical skills and ability to analyze financial data to identify discrepancies.

Responsibilities

• Answer and direct incoming phone calls to the appropriate personnel or departments.
• Set up jobs in the TCR system and dispatch related tickets to field technicians.
• Add and manage customer pricelists in TCR.
• Review and process work tickets daily for timely documentation.
• Handle police detail requests from Dispatch and payments promptly.
• Ensure Viewpoint job numbers are entered to avoid payroll delays.
• Bill daily rentals, lane closures, and flagging operations in required portals.
• Enter data/invoicing into customer portals for tracking and reporting.
• Scan customer checks and record deposits in Vista; process card payments.

Skills

Verbal and written communication

Interpersonal skills

Attention to detail

Numerical skills

Time management

Education

High school diploma or GED

Associate degree preferred

Tools

MS Outlook

Excel

Word

Vista

TCR software

Job description

RoadSafe Traffic Systems is hiring an Billing Office Specialist to oversee accounts receivable and payable, invoices, payments, and reconciliations. The role requires proficiency in MS Office, billing software, and strong organizational skills in a fast-paced construction environment.

Responsibilities include processing invoices, payments, and credit card transactions, providing general office support, and coordinating with dispatch and field operations.