Billing & Administrative Specialist

RoadSafe Traffic Systems, Inc.; Upper Marlboro (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

RoadSafe Traffic Systems is seeking an Administrative Billing Specialist to manage billing, invoicing, and accounts receivable in a fast-paced construction office. You will process invoices, handle payments, and reconcile accounts using billing software while supporting scheduling, calls, and general office tasks.

The role requires 3–5 years of administrative experience and proficiency with MS Outlook, Excel, and Word. Familiarity with Vista or TCR software is a plus.

Qualifications

• 3–5 years of administrative experience.
• Construction industry experience is a plus.
• Proficient in billing software and accounting systems.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Answering and directing incoming calls to the appropriate personnel.
• Reviewing and processing work tickets daily for accurate documentation.
• Filing and mailing tasks to maintain organized records.
• Ordering office supplies to support operations.
• Performing invoicing for rentals, lane closures, and flagging operations.
• Entering data into customer portals for tracking and reporting.
• Assisting AR collections to ensure timely payments.
• Managing company cell phone inventory and provisioning for new hires.
• Backup support for Onboarder tasks and New Hire Orientation.
• Following safety rules and company policies.

Skills

Billing software

Accounting software

MS Outlook

Excel

Word

Attention to detail

Communication

Tools

Vista software

TCR software

MS Outlook

Excel

Word

Job description

RoadSafe Traffic Systems is seeking an Administrative Billing Specialist to manage billing, invoicing, and accounts receivable in a fast-paced construction office. You will process invoices, handle payments, and reconcile accounts using billing software while supporting scheduling, calls, and general office tasks.

The role requires 3–5 years of administrative experience and proficiency with MS Outlook, Excel, and Word. Familiarity with Vista or TCR software is a plus.