Billing Specialist

Roadsafe-Traffic-System; Upper Marlboro (MD); In loco; USD 42.000 - 62.000; Tempo pieno

Descrizione del lavoro

RoadSafe Traffic Systems is seeking an Administrative Billing Specialist to manage billing, invoicing, and accounts receivable in a fast-paced construction office. You will process invoices, handle payments, and reconcile accounts using billing software while supporting scheduling, calls, and general office tasks.

The role requires 3–5 years of administrative experience and proficiency with MS Outlook, Excel, and Word. Familiarity with Vista or TCR software is a plus.

Competenze

• 3–5 years of administrative experience.
• Construction industry experience is a plus.
• Proficient in billing software and accounting systems.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.

Mansioni

• Answering and directing incoming calls to the appropriate personnel.
• Reviewing and processing work tickets daily for accurate documentation.
• Filing and mailing tasks to maintain organized records.
• Ordering office supplies to support operations.
• Performing invoicing for rentals, lane closures, and flagging operations.
• Entering data into customer portals for tracking and reporting.
• Assisting AR collections to ensure timely payments.
• Managing company cell phone inventory and provisioning for new hires.
• Backup support for Onboarder tasks and New Hire Orientation.
• Following safety rules and company policies.

Conoscenze

Billing software

Accounting software

MS Outlook

Excel

Word

Attention to detail

Communication

Strumenti

Vista software

TCR software

MS Outlook

Excel

Word

Descrizione del lavoro

At Roadsafe Traffic Systems, we ensure road safety and efficiency through top-quality traffic management. We seek motivated individuals passionate about creating safer road environments. Join us to play a key role in maintaining traffic flow during construction, maintenance, and events. We offer training, career growth, and a supportive work environment. Whether you're new or experienced, explore our opportunities and start an exciting career with us!

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FAQs

If you're considering a career at Roadsafe and have questions about our roles or the application process, we're here to help! For quick answers, feel free to click the FAQ button for common inquiries. If you need more personalized assistance, our chatbot is available to answer any questions you may have, helping you get the information you need to take the next step in joining our team.

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Where You Belong

As an Onboarding Recruiting Specialist supporting Georgia, I’m proud to be part of a collaborative and supportive team. We celebrate each other’s wins and step in to help whenever needed, ensuring that no one feels isolated or overwhelmed. It’s not just about getting the job done — it’s about doing it together with a shared goal of excellence. I’m incredibly proud to be part of such a hardworking, caring team that’s always looking out for one another. We understand that our success is built on the strength of our partnerships and the unwavering support we provide to each other daily.

As an Onboarding Recruiting Specialist supporting Georgia, I’m proud to be part of a collaborative and supportive team. We celebrate each other’s wins and step in to help whenever needed, ensuring that no one feels isolated or overwhelmed. It’s not just about getting the job done — it’s about doing it together with a shared goal of excellence. I’m incredibly proud to be part of such a hardworking, caring team that’s always looking out for one another. We understand that our success is built on the strength of our partnerships and the unwavering support we provide to each other daily.

Altonia Dugar, Onboarding Recruitment Specialist. Georgia

From the moment I was contacted by the hiring staff, my experience has been nothing but positive. The team dynamic in the sign shop is one of the best I’ve encountered—we work so well together that we’ve become more like family. We regularly discuss safety, with weekly topics and quarterly meetings, and constantly brainstorm new safety measures to implement. The positive feedback from my supervisor and teammates is invaluable. The quality of our work is reflected in the signs we produce, which are used statewide to keep people safe on the roads.

As a relatively new employee to RoadSafe Traffic systems, and as someone who has never worked in the construction industry, I was immediately drawn to the opportunity for learning and growth that my position with RoadSafe would afford me. Since being with the company, I have been given multiple projects to help improve communication and strengthen friendships among team members. I also know that my desire to learn and improve my workplace is heard by my Branch and Operations Managers as they are continuously looking for more ways to help me grow. Since being a member of the RoadSafe team, I have been impressed with the emphasis on safety within the company. Safety Moments start each meeting, Pre and Post checks keep vehicles in top working order and wearing PPE is mandated to keep each employee safe and ensures we all go home to our families at the end of the day. I am excited to be part of the RoadSafe team.

As a relatively new employee to RoadSafe Traffic systems, and as someone who has never worked in the construction industry, I was immediately drawn to the opportunity for learning and growth that my position with RoadSafe would afford me. Since being with the company, I have been given multiple projects to help improve communication and strengthen friendships among team members. I also know that my desire to learn and improve my workplace is heard by my Branch and Operations Managers as they are continuously looking for more ways to help me grow. Since being a member of the RoadSafe team, I have been impressed with the emphasis on safety within the company. Safety Moments start each meeting, Pre and Post checks keep vehicles in top working order and wearing PPE is mandated to keep each employee safe and ensures we all go home to our families at the end of the day. I am excited to be part of the RoadSafe team.

Lisa Bobleter, Admin. Coordinator. Utah

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You are on the road to succ |

Location: Upper Marlboro, MD

Job Id:5154

# of Openings:1

Title: Administrative Billing Specialist
Classification: Non-Exempt

About the Organization

RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations.At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.

POSITION SUMMARY:

The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail.

ESSENTIAL FUNCTIONS:

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Reviewing and processing work tickets daily to ensure timely and accurate documentation.
• Handling filing and mailing tasks to maintain organized records and efficient communication.
• Ordering office supplies as needed to support business operations.
• Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations.
• Entering data into customer portals as required for accurate tracking and reporting.
• Assisting with Accounts Receivable (AR) collections to ensure timely payments.
• Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps.
• Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation.
• Following all safety rules and regulations to maintain a safe work environment.
• Adhering to all company policies and procedures to ensure compliance and consistency.
• Performing other duties as assigned to support operational needs and team goals.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• 3-5 years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written, and interpersonal skills.
• Excellent attention to detail to ensure accurate invoices and payments.
• Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation.
• Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports.
• Ability to thrive in a fast-paced construction office environment.
• Strong organizational skills to prioritize workload and meet deadlines.
• Proficient in MS Outlook, Excel, Word, and office equipment.
• Knowledge of Vista and TCR software is a plus.

EOE Statement

RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans