Billing & Accounts Administrator (Construction Office)

RoadSafe Traffic Systems, Inc.; Corpus Christi (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

RoadSafe Traffic Systems, Inc. in Corpus Christi, TX, is seeking an Office Specialist to oversee essential office functions with a focus on accounts receivable and payable, invoicing, and payroll support. Proficiency in MS Outlook, Excel, Word, Vista, and TCR is required.

The role involves processing invoices, managing payments, reconciling accounts, and providing general office support in a fast-paced construction-adjacent environment. Training and career growth are available.

Qualifications

• 3-5 years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error‑free and payments are applied correctly.
• Proficiency in using billing software and accounting systems.
• Strong numerical skills for financial data analysis.
• Proficient in MS Outlook, Excel and Word.

Responsibilities

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Setup jobs in TCR system and electronically dispatch related tickets to field technicians to perform daily rental set-ups, traffic closures, and flagging operations.
• Add and Manage Customer Pricelists in TCR
• Reviewing and processing work tickets daily to ensure timely and accurate documentation.
• Handling police detail requests from Dispatch and payments in a timely manner.
• Ensuring payroll is completed and submitted on time each week.
• Daily, Weekly or Monthly invoicing of daily rentals lane closures and flagging operations.
• Entering data/invoicing into customer portals as required for accurate tracking and reporting.
• Scanning of customer checks using banking software including recording the related deposits using the Vista system.
• Process and apply credit card payments efficiently and accurately.
• Prepare sales quotes and handle related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable (A/R) by overseeing invoicing, monitoring overdue accounts, and following up on outstanding payments.
• Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments.
• Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P.
• Address and resolve billing-related inquiries or issues from clients or vendors.
• Managing the company’s cell phone inventory, including setting up and activating phones for new hires.
• Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation.
• Following all safety rules and regulations to maintain a safe work environment.

Skills

Administrative experience

Attention to detail

MS Outlook

Excel

Word processing

Communication skills

Tools

Vista

TCR

Billing software

Job description

RoadSafe Traffic Systems, Inc. in Corpus Christi, TX, is seeking an Office Specialist to oversee essential office functions with a focus on accounts receivable and payable, invoicing, and payroll support. Proficiency in MS Outlook, Excel, Word, Vista, and TCR is required.

The role involves processing invoices, managing payments, reconciling accounts, and providing general office support in a fast-paced construction-adjacent environment. Training and career growth are available.