Construction Office & Billing Manager

RoadSafe Traffic Systems, Inc.; Columbus (OH); On-site; USD 50,000 - 75,000; Full time

Job summary

RoadSafe Traffic Systems, Inc. in Columbus, OH is seeking an Office Manager to oversee accounts receivable/payable, invoicing, and general office duties. You will ensure accurate billing, timely payments, and smooth daily operations in a fast-paced construction environment.

The role requires strong MS Outlook/Excel/Word skills, attention to detail, and excellent communication. Five plus years of administrative experience (construction a plus) and proficiency with billing software are essential.

Qualifications

• 5+ years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error-free and payments are applied correctly.
• Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately.
• Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports.
• Ability to work in a fast-paced construction office environment.
• Ability to organize and prioritize workload to meet deadlines.
• Proficient in MS Outlook, Excel, and Word as well as skilled use of office equipment.
• Knowledge of Vista and TCR software a plus.

Responsibilities

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Setup jobs in TCR system and electronically dispatch related tickets to field technicians to perform daily rental set-ups, traffic closures, and flagging operations.
• Daily, Weekly or Monthly invoicing of daily rentals lane closures and flagging operations
• Scanning of customer checks using banking software including recording the related deposits using the Vista system.
• Process and apply credit card payments efficiently and accurately.
• Prepare sales quotes and handle related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable by invoicing, monitoring overdue accounts, and following up on payments.
• Process Accounts Payable by reviewing, coding, and processing vendor invoices to ensure timely payments.
• Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P.
• Address and resolve billing-related inquiries or issues from clients or vendors.
• Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues.
• Backup to Onboarder by assisting with New Hire Orientation tasks.
• Follow all safety rules to maintain a safe work environment.

Skills

Administrative experience

Verbal communication

Written communication

Detail oriented

MS Outlook

MS Excel

MS Word

Billing software

Financial reconciliation

Tools

Vista software

TCR software

Job description

RoadSafe Traffic Systems, Inc. in Columbus, OH is seeking an Office Manager to oversee accounts receivable/payable, invoicing, and general office duties. You will ensure accurate billing, timely payments, and smooth daily operations in a fast-paced construction environment.

The role requires strong MS Outlook/Excel/Word skills, attention to detail, and excellent communication. Five plus years of administrative experience (construction a plus) and proficiency with billing software are essential.