Construction Administrator

International Association of Plumbing and Mechanical Officials (IAPMO); Austin (TX); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

10 paid personal/sick days

5 paid Company Holidays annually

Casual work environment

Job summary

Choate USA is seeking a detail-oriented Administrative Assistant to handle general clerical duties, communications, and data updates. You will support managers, coordinate with the corporate office, process daily tasks, and ensure accurate record-keeping of permits and payroll items.

The role requires strong written and verbal English, Spanish bilingual ability, and the ability to manage multiple priorities with a focus on accuracy.

Qualifications

• Prior experience in clerical or admin work is a must
• Proficient with emailing, speaking on the phone, Microsoft Office products, and handling mail
• Self-motivated with good follow-up skills and ability to coordinate with the rest of the team
• Ability to prioritize multiple tasks and meet deadlines
• Must be fluently bilingual (English/Spanish)
• Positive attitude and ability to take instruction and corrections
• Type 35 WPM (minimum) using complete sentences
• Must have reliable transportation

Responsibilities

• General Administrative tasks: sending and receiving mail, ordering office supplies, assisting Managers with daily tasks
• Communicate with managers and field workers over email and phone to take daily status on projects
• Update our data system and keep managers on task
• Work with Corporate office to ensure your Market is meeting Company needs
• Pull permits, purchase orders, and keep up with payroll daily

Skills

Excellent communication

Multitasking

Attention to detail

Bilingual English/Spanish

Tools

Microsoft Office

Job description

Job description:

Choate USA is looking for a detail-oriented Administrative Assistant with superior communication skills and the ability to learn quickly. This position requires someone who is a thinker, decision maker, and is able to process large and various amounts of information.

What we offer:

• A career with a great family-friendly Landscaping company that has been in business for over 30 years!
• Medical, dental and vision insurance are offered (effective 90 days after hire)
• 10 paid personal/sick days (after probationary period) and 5 paid Company Holidays annually
• Fun, casual work environment

What you’ll do:

• General Administrative tasks: sending and receiving mail, ordering office supplies, assisting Managers with daily tasks
• Communicate with managers and field workers over email and phone to take daily status on projects
• Update our data system and keep managers on task
• Work with Corporate office to ensure your Market is meeting Company needs
• Pull permits, purchase orders, and keep up with payroll daily

What we need:

• Prior experience in clerical or admin work is a must (we’ll train, but this is not an entry level position.)
• Proficient (very comfortable) with emailing, speaking on the phone, Microsoft Office products, and handling mail
• Self-motivated with good follow-up skills and ability to coordinate with the rest of the team
• Ability to prioritize multiple tasks and meet deadlines
• Must be fluently bilingual (both written and oral communication): English/Spanish
• Positive attitude and ability to take instruction and corrections
• Type 35 WPM (minimum) using complete sentences
• Must have reliable transportation

Salary: 40k-50k