Construction Administrative Pro Keep Projects on Track

Bausch-White Masonry, LLC; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Bausch-White Masonry, LLC is seeking a highly organized Administrative Assistant to join our team on a full-time, permanent basis. This role supports general administrative duties, records management, invoicing, and onboarding in a growing masonry contracting firm.

The ideal candidate will have 2+ years in an administrative role, strong communication, and proficiency with Microsoft Office. A professional, team-oriented mindset is essential in our fast-paced environment.

Qualifications

• High school diploma required; additional admin training is a plus.
• 2+ years in an administrative role, preferably in construction or contracting.
• Proficient with Microsoft Office and related software.
• Excellent written and verbal communication skills.
• Strong organization and time-management abilities; ability to multitask.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and friendly demeanor.

Responsibilities

• Answer phone calls, respond to emails, and manage correspondence.
• Maintain and update client, project, and employee records.
• Assist with preparation of proposals, contracts, and other documents.
• Coordinate meetings, appointments, and travel for executives and project managers.
• Manage office supplies and equipment, ensuring availability and upkeep.
• Support accounting tasks such as invoicing, AP, and payroll.
• Assist onboarding for new employees and set up orientations.
• Maintain confidentiality of sensitive information.
• Perform other duties as assigned by management.

Skills

Communication

Multitasking

Organization

Time management

Teamwork

Attention to detail

Professional demeanor

Independent work

Education

High School Diploma

Office admin training

Tools

Microsoft Office

Job description

Bausch-White Masonry, LLC is seeking a highly organized Administrative Assistant to join our team on a full-time, permanent basis. This role supports general administrative duties, records management, invoicing, and onboarding in a growing masonry contracting firm.

The ideal candidate will have 2+ years in an administrative role, strong communication, and proficiency with Microsoft Office. A professional, team-oriented mindset is essential in our fast-paced environment.