Administrative Assistant

Bausch-White Masonry, LLC; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Bausch-White Masonry, LLC is seeking a highly organized Administrative Assistant to join our team on a full-time, permanent basis. This role supports general administrative duties, records management, invoicing, and onboarding in a growing masonry contracting firm.

The ideal candidate will have 2+ years in an administrative role, strong communication, and proficiency with Microsoft Office. A professional, team-oriented mindset is essential in our fast-paced environment.

Qualifications

• High school diploma required; additional admin training is a plus.
• 2+ years in an administrative role, preferably in construction or contracting.
• Proficient with Microsoft Office and related software.
• Excellent written and verbal communication skills.
• Strong organization and time-management abilities; ability to multitask.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and friendly demeanor.

Responsibilities

• Answer phone calls, respond to emails, and manage correspondence.
• Maintain and update client, project, and employee records.
• Assist with preparation of proposals, contracts, and other documents.
• Coordinate meetings, appointments, and travel for executives and project managers.
• Manage office supplies and equipment, ensuring availability and upkeep.
• Support accounting tasks such as invoicing, AP, and payroll.
• Assist onboarding for new employees and set up orientations.
• Maintain confidentiality of sensitive information.
• Perform other duties as assigned by management.

Skills

Communication

Multitasking

Organization

Time management

Teamwork

Attention to detail

Professional demeanor

Independent work

Education

High School Diploma

Office admin training

Tools

Microsoft Office

Job description

Position: Administrative Assistant

Bausch-White Masonry, LLC is seeking a highly organized and detail-oriented Administrative Assistant to join our team on a full-time, permanent basis. As a leading masonry contracting company, we are committed to providing high-quality services to our clients, and we need an Administrative Assistant who shares this commitment and can help us maintain our standards of excellence.

Key Responsibilities:

• Perform general administrative duties such as answering phone calls, responding to emails, and managing correspondence
• Maintain and update company records, including client information, project details, and employee records
• Assist with the preparation of project proposals, contracts, and other business documents
• Coordinate and schedule meetings, appointments, and travel arrangements for company executives and project managers
• Manage office supplies and equipment, ensuring that they are well-stocked and in good working condition
• Support the accounting team with tasks such as invoicing, accounts payable, and payroll
• Assist with the onboarding process for new employees, including completing paperwork and setting up new hire orientations
• Maintain confidentiality of sensitive company and client information
• Perform other duties as assigned by management

Qualifications:

• High school diploma or equivalent; additional education or training in office administration is a plus
• 2+ years of experience in an administrative role, preferably in the construction or contracting industry
• Proficient in Microsoft Office and other relevant software programs
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilitiesAbility to multitask and prioritize tasks effectively
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Professional and friendly demeanor

• We offer a competitive salary, benefits package, and a positive and supportive work environment.