Construction Administrative Assistant & Scheduler

AppleOne Employment Services; Pittsburgh (Allegheny County); On-site; USD 35,000 - 48,000; Full time

Job summary

AppleOne Employment Services is seeking an organized Administrative Assistant for a temp-to-hire role in Pittsburgh, PA. The position emphasizes administrative support, scheduling, documentation, and professional customer communication to keep daily operations running smoothly.

No construction industry experience is required; the right candidate will bring strong office skills, attention to detail, and a proactive mindset within a collaborative team environment.

Qualifications

• 1 to 2 years of administrative/clerical/customer service/office support experience preferred.
• Proficiency with Microsoft Office, especially Word.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to work independently and take initiative.
• Reliable, team-oriented attitude.

Responsibilities

• Answer incoming phone calls and provide professional customer service to customers, installers, and business contacts.
• Coordinate schedules and appointments for installers and field personnel.
• Review inspection reports, contracts, sales orders, and related documentation for accuracy and completeness.
• Make outbound calls regarding scheduling, project updates, and general follow-up.
• Communicate with architects, customers, installers, and internal contacts as needed.
• Maintain organized records, files, and office documentation while assisting with general administrative tasks.

Skills

Strong organizational skills

Excellent written and verbal comms

Independent, proactive

Reliable, team-oriented

Customer service orientation

Education

Tools

Microsoft Word

Microsoft Office

QuickBooks

Job description

AppleOne Employment Services is seeking an organized Administrative Assistant for a temp-to-hire role in Pittsburgh, PA. The position emphasizes administrative support, scheduling, documentation, and professional customer communication to keep daily operations running smoothly.

No construction industry experience is required; the right candidate will bring strong office skills, attention to detail, and a proactive mindset within a collaborative team environment.