Construction Administrative Assistant – Operations Support

M.J. Electric, LLC; Downers Grove (IL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Disability Insurance

Life Insurance

Employee Discounts

Job summary

M. J. Electric, LLC, a Quanta Services company, is seeking an Administrative Assistant to provide clerical and administrative support to operations.

You will manage daily office tasks, prepare proposals and reports for customers, assist with payroll data entry, and coordinate with Project Managers to support field activities. The role requires strong organizational, communication, and computer skills. A High School Diploma or equivalent and 1–2 years of admin/clerical experience are preferred,

Qualifications

• Knowledge of general office procedures and practices.
• Knowledge of payroll procedures and practices.
• Demonstrated multi-tasking and data entry skills, and prioritizing.
• Ability to anticipate and meet internal customer needs.
• Ability to work independently and meet deadlines.
• Proven communication, organizational, documentation and interpersonal skills.
• Excellent computer skills including familiarity with Microsoft Office.
• High School Diploma or Equivalent (Education beyond High School preferred).
• 1–2 years of administrative and/or clerical experience.

Responsibilities

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow.
• Prepares proposals, correspondence, presentations and reports for key customers.
• Potential to set up new jobs in JDE and distributes accordingly.
• Assists with the coordination of field and operational activities in association with Project Managers.
• Inputs and verifies data from basic timesheets for union payroll on a timely basis.
• Assists with weekly-monthly reports, payroll records, union benefits and wages.
• Review invoices/packing slips for accuracy and completeness.
• Assist with copying invoices, timesheets, special reports, etc.
• Assists with weekly and monthly customer reporting.
• Data entry of cost budgets into the JDE system.
• Processing, entry, routing, and filing of contracts and change orders.
• Office supply orders.
• Screening phone calls and routing callers to the appropriate party.
• Greet and assist visitors.
• Manage and distribute mail.

Skills

General office procedures

Payroll procedures

Data entry

Customer service

Independent work

Communication

Microsoft Office

Education

High School Diploma or Equivalent

Job description

M. J. Electric, LLC, a Quanta Services company, is seeking an Administrative Assistant to provide clerical and administrative support to operations.

You will manage daily office tasks, prepare proposals and reports for customers, assist with payroll data entry, and coordinate with Project Managers to support field activities. The role requires strong organizational, communication, and computer skills. A High School Diploma or equivalent and 1–2 years of admin/clerical experience are preferred,