Administrative Assistant

M.J. Electric, LLC; Downers Grove (IL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Disability Insurance

Life Insurance

Employee Discounts

Job summary

M. J. Electric, LLC, a Quanta Services company, is seeking an Administrative Assistant to provide clerical and administrative support to operations.

You will manage daily office tasks, prepare proposals and reports for customers, assist with payroll data entry, and coordinate with Project Managers to support field activities. The role requires strong organizational, communication, and computer skills. A High School Diploma or equivalent and 1–2 years of admin/clerical experience are preferred,

Qualifications

• Knowledge of general office procedures and practices.
• Knowledge of payroll procedures and practices.
• Demonstrated multi-tasking and data entry skills, and prioritizing.
• Ability to anticipate and meet internal customer needs.
• Ability to work independently and meet deadlines.
• Proven communication, organizational, documentation and interpersonal skills.
• Excellent computer skills including familiarity with Microsoft Office.
• High School Diploma or Equivalent (Education beyond High School preferred).
• 1–2 years of administrative and/or clerical experience.

Responsibilities

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow.
• Prepares proposals, correspondence, presentations and reports for key customers.
• Potential to set up new jobs in JDE and distributes accordingly.
• Assists with the coordination of field and operational activities in association with Project Managers.
• Inputs and verifies data from basic timesheets for union payroll on a timely basis.
• Assists with weekly-monthly reports, payroll records, union benefits and wages.
• Review invoices/packing slips for accuracy and completeness.
• Assist with copying invoices, timesheets, special reports, etc.
• Assists with weekly and monthly customer reporting.
• Data entry of cost budgets into the JDE system.
• Processing, entry, routing, and filing of contracts and change orders.
• Office supply orders.
• Screening phone calls and routing callers to the appropriate party.
• Greet and assist visitors.
• Manage and distribute mail.

Skills

General office procedures

Payroll procedures

Data entry

Customer service

Independent work

Communication

Microsoft Office

Education

High School Diploma or Equivalent

Job description

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer's electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren't just applying for job, you are building a career.

About this Role - Administrative Assistant

We are looking for an Administrative Assistant who has a passion for quality construction. This position is responsible to provide a wide variety of clerical and administrative support to operations.

What You'll Do

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow
• Prepares proposals, correspondence, presentations and reports for key customers
• Potential to set up new jobs in JDE and distributes accordingly
• Assists with the coordination of field and operational activities in association with Project Managers
• Inputs and verifies data from basic timesheets for union payroll on a timely basis
• Assists with weekly-monthly reports, payroll records, union benefits and wages
• Review invoices/packing slips for accuracy and completeness
• Assist with copying invoices, timesheets, special reports, etc.
• Assists with weekly and monthly customer reporting
• Data entry of cost budgets into the JDE system
• Processing, entry, routing, and filing of contracts and change orders
• Office supply orders
• Screening phone calls and routing callers to the appropriate party
• Greet and assist visitors
• Manage and distribute mail

What You'll Bring

• Knowledge of general office procedures and practices
• Knowledge of payroll procedures and practices
• Demonstrated multi-tasking and data entry skills, and prioritizing
• Ability to anticipate and meet internal customer needs
• Ability to work independently and meet deadlines
• Proven communication, organizational, documentation and interpersonal skills
• Excellent computer skills including familiarity with Microsoft Office
• High School Diploma or Equivalent (Education beyond High School preferred)
• 1-2 years of administrative and/or clerical experience

What You'll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• LifeLock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability

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