Administrative Assistant

International Executive Service Corps; Downers Grove (IL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

LifeLock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Job summary

M. J. Electric, LLC is seeking an Administrative Assistant to provide clerical and administrative support for operations. The role involves preparing proposals, correspondence, and reports, and assisting with job setup in JDE.

The ideal candidate will have strong data entry and multitasking abilities, excellent communication skills, and the ability to work independently in a fast-paced environment. This is a full-time, on-site role offering competitive benefits.

Qualifications

• General office procedures and payroll procedures knowledge.
• Strong data entry and multi-tasking abilities.
• Ability to anticipate internal customer needs and work independently.
• Excellent communication and organizational skills.
• Proficient in Microsoft Office.

Responsibilities

• Provide clerical and administrative support to operations.
• Prepare proposals, correspondence, presentations, and reports.
• Assist with setup of new jobs in JDE.
• Coordinate field and operational activities with Project Managers.
• Process timesheets for union payroll and verify data.
• Assist with weekly/monthly reports and payroll records.
• Review invoices and packing slips for accuracy.
• Greet visitors and screen phone calls.
• Handle mail distribution and office supplies.

Skills

Office procedures

Payroll procedures

Data entry

Interpersonal skills

Independent work

Communication skills

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer’s electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren’t just applying for job, you are building a career.

About this Role – Administrative Assistant

We are looking for an Administrative Assistant who has a passion for quality construction. This position is responsible to provide a wide variety of clerical and administrative support to operations.

What You’ll Do

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow


• Prepares proposals, correspondence, presentations and reports for key customers


• Potential to set up new jobs in JDE and distributes accordingly


• Assists with the coordination of field and operational activities in association with Project Managers


• Inputs and verifies data from basic timesheets for union payroll on a timely basis


• Assists with weekly-monthly reports, payroll records, union benefits and wages


• Review invoices/packing slips for accuracy and completeness


• Assist with copying invoices, timesheets, special reports, etc.


• Assists with weekly and monthly customer reporting


• Data entry of cost budgets into the JDE system


• Processing, entry, routing, and filing of contracts and change orders


• Office supply orders


• Screening phone calls and routing callers to the appropriate party


• Greet and assist visitors


• Manage and distribute mail

What You’ll Bring

• Knowledge of general office procedures and practices


• Knowledge of payroll procedures and practices


• Demonstrated multi-tasking and data entry skills, and prioritizing


• Ability to anticipate and meet internal customer needs


• Ability to work independently and meet deadlines


• Proven communication, organizational, documentation and interpersonal skills


• Excellent computer skills including familiarity with Microsoft Office


• High School Diploma or Equivalent (Education beyond High School preferred)


• 1-2 years of administrative and/or clerical experience

What You’ll Get

• 401(k) with company match (Traditional & Roth)


• Paid Holidays and PTO


• Medical, Dental, and Vision


• Flexible Spending Accounts


• Health Savings Account


• Accident Insurance


• Hospital Indemnity Insurance


• Critical Illness Insurance


• LifeLock Identity Theft Protection


• Employee Discounts


• Short-Term & Long-Term Disability