Administrative Assistant — Operations & Growth Benefits

International Executive Service Corps; Downers Grove (IL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

LifeLock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Job summary

M. J. Electric, LLC is seeking an Administrative Assistant to provide clerical and administrative support for operations. The role involves preparing proposals, correspondence, and reports, and assisting with job setup in JDE.

The ideal candidate will have strong data entry and multitasking abilities, excellent communication skills, and the ability to work independently in a fast-paced environment. This is a full-time, on-site role offering competitive benefits.

Qualifications

• General office procedures and payroll procedures knowledge.
• Strong data entry and multi-tasking abilities.
• Ability to anticipate internal customer needs and work independently.
• Excellent communication and organizational skills.
• Proficient in Microsoft Office.

Responsibilities

• Provide clerical and administrative support to operations.
• Prepare proposals, correspondence, presentations, and reports.
• Assist with setup of new jobs in JDE.
• Coordinate field and operational activities with Project Managers.
• Process timesheets for union payroll and verify data.
• Assist with weekly/monthly reports and payroll records.
• Review invoices and packing slips for accuracy.
• Greet visitors and screen phone calls.
• Handle mail distribution and office supplies.

Skills

Office procedures

Payroll procedures

Data entry

Interpersonal skills

Independent work

Communication skills

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

M. J. Electric, LLC is seeking an Administrative Assistant to provide clerical and administrative support for operations. The role involves preparing proposals, correspondence, and reports, and assisting with job setup in JDE.

The ideal candidate will have strong data entry and multitasking abilities, excellent communication skills, and the ability to work independently in a fast-paced environment. This is a full-time, on-site role offering competitive benefits.