Construction Administrative Assistant — Operations & Safety Support

Helix Traffic; Phoenix (AZ); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, and vision insurance

Paid time off and holidays

Opportunities for growth and专业发展

Supportive, team-oriented work环境

Job summary

Quail Construction, a member of Helix Traffic Solutions, is seeking an Administrative Assistant to support daily office operations in our Phoenix, AZ location. You'll handle calls, filing, payroll documentation, fleet records, and collaborate with Billing.

The role requires a high school diploma, 1–3 years admin experience, strong organization and communication skills, proficiency in Microsoft Office, and discretion. Bilingual in Spanish is preferred; construction experience is a plus.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Construction or operations experience preferred.
• Bilingual in Spanish is preferred.

Responsibilities

• Answer and route incoming phone calls professionally
• Perform filing and maintain accurate electronic and physical records
• Assist with certified payroll reporting and documentation
• Support fleet management by updating maintenance records and reviewing fuel reports
• Maintain and order office inventory
• Cross-Training with Billing department
• Perform other duties as assigned

Skills

Administrative experience

Microsoft Office

Bilingual Spanish

Education

High school diploma

Tools

Microsoft Office

Job description

Quail Construction, a member of Helix Traffic Solutions, is seeking an Administrative Assistant to support daily office operations in our Phoenix, AZ location. You'll handle calls, filing, payroll documentation, fleet records, and collaborate with Billing.

The role requires a high school diploma, 1–3 years admin experience, strong organization and communication skills, proficiency in Microsoft Office, and discretion. Bilingual in Spanish is preferred; construction experience is a plus.