Admin - Executive Assistant

Helix Traffic Solutions, LLC

Phoenix (AZ)

On-site

USD 38,572 - 44,083

Full time

14 days+

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Benefits offered by this job

PTO

401(k)

Medical

Vision insurance

Dental insurance

Job summary

Quail Construction, a member of the Helix Traffic Solutions network, seeks an Executive Administrative Assistant to support the leadership team in a fast-paced, in-office environment. This role requires a polished professional who thrives under pressure, can shift priorities, and anticipates needs before they arise.

The ideal candidate is proactive, detail-oriented, and maintains discretion and professionalism while managing multiple priorities, calendars, and communications.

Responsibilities

Executive Administrative Assistant responsibilities include managing calls and inquiries, greeting visitors, maintaining calendars, coordinating meetings, and preparing correspondence.
Handling data entry, reporting, document control, and HR/compliance support as part of operations.

Job description

Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow

About Helix Traffic Solutions

We’re not just placing cones—we’re rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support construction projects, and keep communities moving safely.

About Quail Construction

Quail Construction is a proud member of the Helix Traffic Solutions network, serving roadways across Arizona and Nevada with professional traffic control, construction, and traffic management support services.

Quail Construction delivers high-quality, safety-driven solutions for roadway projects, infrastructure work, and special events. With a strong focus on compliance, efficiency, and end-to-end execution, our experienced team is equipped to manage every aspect of traffic control and construction support—making Quail a trusted partner across the Southwest.

Our Services And Capabilities Include

Traffic control and traffic management services for work zones and special events
Sales and rental of traffic control equipment to support safe, organized job sites
A fleet of truck-mounted attenuator (TMA) trucks to protect crews in high-traffic environments
Durable barricades for pedestrian and vehicle traffic control
Specialized aviation solutions, including airport barricades and lighted X’s
Message boards, temporary traffic signals, and concrete barrier walls

As a true one-stop solution, Quail Construction provides the equipment, expertise, and manpower needed to keep traffic flowing safely while minimizing disruption and maximizing operational efficiency.

Why Work with Helix & Quail Construction?

We’re a People-first Organization With a Mission Centered On Public Safety And Service. When You Join Quail Construction, You Become Part Of a Skilled Regional Team Backed By The Strength, Stability, And Growth Opportunities Of The Helix Traffic Solutions National Network. You’ll Find

A strong culture of safety, accountability, and teamwork
Hands‑on work that directly improves roadway and work zone safety
Opportunities for training, advancement, and internal mobility
The support of a national organization with strong regional expertise

What To Expect

Our work is fast‑paced, hands‑on, and essential. Every role at Quail Construction plays a vital part in keeping roadways and event sites across Arizona and Nevada safe, compliant, and efficiently managed. If you’re dependable, safety‑focused, and looking for a career with purpose, we’d be proud to have you on our team.

Executive Administrative Assistant

We are seeking a highly skilled and experienced Executive Administrative Assistant to support our leadership team in a fast‑paced, dynamic environment. This role requires a polished professional who thrives under pressure, can seamlessly shift priorities, and anticipates needs before they arise. The ideal candidate is proactive, detail‑oriented, and operates with a high level of discretion and professionalism. You must be comfortable managing multiple priorities, navigating changing demands, and acting as a trusted partner to leadership. If you are someone who takes initiative, communicates effectively, and brings structure and efficiency to complex environments, we want to hear from you.

Executive Support And Core Administrative Responsibilities

Answer and direct phone calls, emails, and general inquiries
Greet visitors and maintain a professional front office environment
Manage Executive calendars, schedule meetings, and coordinate appointments
Assist with meeting setup (agendas, materials, notes, follow‑ups)
Prepare and distribute correspondence, memos, and reports
Maintain organized filing systems (electronic and physical)

Strategic Operations & Coordination

Order and manage office supplies and inventory
Coordinate office maintenance, vendors, and service requests
Support company events, training, and team activities
Coordinate detailed travel arrangements
Track key projects, deadlines, and deliverables to ensure execution
Assist Executives by gathering data, conducting research, and summarizing findings

Data Entry & Reporting

Assist with certified payroll reporting and compliance tracking
Review fuel reports and notate any discrepanciesTrack and compile reports (KPIs, project tracking, or metrics)
Assist with document control and record retention
Update databases, spreadsheets, and company logs

HR & Compliance Support