Strategic Executive Assistant & Operations Support

Quail Construction; Phoenix (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

PTO

401(k)

Medical

Vision insurance

Job summary

Quail Construction in Phoenix, AZ is seeking an Executive Administrative Assistant to support our leadership team in a fast-paced, in-office setting. The role requires a polished, discreet professional who can manage changing priorities with ease and provide proactive, organized support to executives.

The position covers executive calendar management, meeting preparation, travel coordination, data handling, and cross-functional administrative tasks across HR, operations, and project support.

Qualifications

• Polished professional with discretion and professionalism.
• Proactive, detail-oriented and able to manage multiple priorities.
• Comfortable supporting leadership in a fast-paced, dynamic environment.

Responsibilities

• Answer and direct phone calls, emails, and inquiries; greet visitors and maintain front-office professionalism.
• Manage executives' calendars, schedule meetings, and coordinate arrangements; assist with meeting setup and follow-ups.
• Prepare and distribute correspondence, memos, and reports; maintain organized electronic and physical filing systems.
• Support HR tasks such as onboarding, file audits, and recruiting-system tracking; assist with annual audits and archives.
• Prepare licensing documentation, manage COI processing, and track business licensing renewals; maintain confidentiality of sensitive information.

Job description

Quail Construction in Phoenix, AZ is seeking an Executive Administrative Assistant to support our leadership team in a fast-paced, in-office setting. The role requires a polished, discreet professional who can manage changing priorities with ease and provide proactive, organized support to executives.

The position covers executive calendar management, meeting preparation, travel coordination, data handling, and cross-functional administrative tasks across HR, operations, and project support.