Admin - Administrative Assistant

Helix Traffic; Phoenix (AZ); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, and vision insurance

Paid time off and holidays

Opportunities for growth and专业发展

Supportive, team-oriented work环境

Job summary

Quail Construction, a member of Helix Traffic Solutions, is seeking an Administrative Assistant to support daily office operations in our Phoenix, AZ location. You'll handle calls, filing, payroll documentation, fleet records, and collaborate with Billing.

The role requires a high school diploma, 1–3 years admin experience, strong organization and communication skills, proficiency in Microsoft Office, and discretion. Bilingual in Spanish is preferred; construction experience is a plus.

Qualifications

• High school diploma or equivalent.
• 1–3 years of administrative experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Construction or operations experience preferred.
• Bilingual in Spanish is preferred.

Responsibilities

• Answer and route incoming phone calls professionally
• Perform filing and maintain accurate electronic and physical records
• Assist with certified payroll reporting and documentation
• Support fleet management by updating maintenance records and reviewing fuel reports
• Maintain and order office inventory
• Cross-Training with Billing department
• Perform other duties as assigned

Skills

Administrative experience

Microsoft Office

Bilingual Spanish

Education

High school diploma

Tools

Microsoft Office

Job description

Posted Thursday, July 30, 2026 at 4:00 AM

Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow

About Helix Traffic Solutions

We’re not just placing cones—we’re rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support construction projects, and keep communities moving safely.

About Quail Construction

Quail Construction is a proud member of the Helix Traffic Solutions network, serving roadways across Arizona and Nevada with professional traffic control, construction, and traffic management support services.

Quail Construction delivers high-quality, safety-driven solutions for roadway projects, infrastructure work, and special events. With a strong focus on compliance, efficiency, and end-to-end execution, our experienced team is equipped to manage every aspect of traffic control and construction support—making Quail a trusted partner across the Southwest.

Our services and capabilities include:

• Traffic control and traffic management services for work zones and special events
• Sales and rental of traffic control equipment to support safe, organized job sites
• A fleet of truck-mounted attenuator (TMA) trucks to protect crews in high-traffic environments
• Durable barricades for pedestrian and vehicle traffic control
• Specialized aviation solutions, including airport barricades and lighted X’s
• Message boards, temporary traffic signals, and concrete barrier walls

As a true one-stop solution, Quail Construction provides the equipment, expertise, and manpower needed to keep traffic flowing safely while minimizing disruption and maximizing operational efficiency.

Why Work with Helix & Quail Construction?

We’re a people-first organization with a mission centered on public safety and service. When you join Quail Construction, you become part of a skilled regional team backed by the strength, stability, and growth opportunities of the Helix Traffic Solutions national network. You’ll find:

• A strong culture of safety, accountability, and teamwork
• Hands-on work that directly improves roadway and work zone safety
• Opportunities for training, advancement, and internal mobility
• The support of a national organization with strong regional expertise

What to Expect

Our work is fast-paced, hands-on, and essential. Every role at Quail Construction plays a vital part in keeping roadways and event sites across Arizona and Nevada safe, compliant, and efficiently managed. If you’re dependable, safety-focused, and looking for a career with purpose, we’d be proud to have you on our team.

Administrative Assistant

Position Overview

Quail Construction is seeking a dependable and detail-oriented Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment.

Key Responsibilities

• Answer and route incoming phone calls professionally
• Perform filing and maintain accurate electronic and physical records
• Assist with certified payroll reporting and documentation
• Support fleet management by updating maintenance records and reviewing fuel reportsMaintain and order office inventory
• Cross-Training with Billing department
• Perform other duties as assigned

Qualifications

• High school diploma or equivalent
• 1–3 years of administrative experience
• Strong organizational and communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• Construction or operations experience preferred
• Bilingual in Spanish is preferred

Our Values

At Quail Construction, we value:

• Integrity– Doing the right thing, always
• Accountability– Taking ownership of our work and results
• Teamwork– Supporting one another to achieve shared goals
• Safety– Prioritizing the well-being of our employees and partners
• Continuous Improvement– Striving to learn, grow, and improve every day

Benefits Package

• Competitive pay
• Medical, dental, and vision insurance
• Paid time off and holidays
• Opportunities for growth and professional development
• Supportive, team-oriented work environment

Helix Traffic Solutions, LLC is an Equal Opportunity Aff…