Construction Admin & Projects Coordinator

BXP, Inc.; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

BXP, Inc. in San Francisco is seeking an experienced Administrative Support Specialist within the Construction Department to organize project files and support daily operations.

The role focuses on maintaining standards, managing contracts and COI, processing invoices, coordinating meetings, and communicating with executive partners.

The successful candidate will have a high school diploma (BA preferred), strong Microsoft Office skills, and experience with Procore, Nexus, or Angus.

Qualifications

• Minimum of a high school diploma; BA/BS preferred.
• At least 5 years of progressively responsible administrative support and project coordination experience.
• Strong organization, communication, and document management skills.
• Proficiency with Microsoft Office; knowledge of Angus, Nexus, and Procore desirable.

Responsibilities

• Organize and maintain all project files and drawings, paper and electronic.
• Update construction standards, vendor lists, and contracts; track signatures.
• Facilitate contract preparation, execution and distribution accurately and timely.
• Code invoices and coordinate with vendors, communicating deadlines to the team.
• Serve as COI point person and ensure vendors are current in the system.
• Coordinate department materials for meetings and prepare presentations.

Skills

Administrative support

Project coordination

Communication skills

Document management

Attention to detail

Education

High school diploma or equivalent

BA/BS Degree preferred

Tools

Angus

Nexus

Procore

Microsoft Office

Job description

BXP, Inc. in San Francisco is seeking an experienced Administrative Support Specialist within the Construction Department to organize project files and support daily operations.

The role focuses on maintaining standards, managing contracts and COI, processing invoices, coordinating meetings, and communicating with executive partners.

The successful candidate will have a high school diploma (BA preferred), strong Microsoft Office skills, and experience with Procore, Nexus, or Angus.