Construction Coordinator

St. John Properties, Inc.; Broomfield (CO); On-site; USD 45,000 - 75,000; Full time

Job summary

St. John Properties, Inc. is seeking an Administrative Assistant to support Preconstruction, Development, Project Manager(s), and Superintendent(s) by coordinating contract administration from project start to closeout with jurisdictional agencies.

Responsibilities include preparing and submitting bid packages, managing certificates of insurance, contracts, purchase orders, monthly reports, project files, Procore, RFIs, meeting minutes, and coordinating with trade partners and clients.

Qualifications

• Bachelor’s degree or equivalent experience required.
• General knowledge of construction, development, and real estate management.
• Understanding of fundamental business activities and procedures.
• Excellent communication and interpersonal skills; ability to work individually and in a team.
• Proficient in Procore and Microsoft Office.
• Regular attendance onsite is an essential function of the job.

Responsibilities

• Work with Development and Construction Teams to assist with project management from start to closeout.
• Assist interior designer and project managers with the bid process by sending, receiving, and recording proposals from contractors.
• Maintain project record files through Procore and assist with administrative tasks as assigned.

Skills

Communication skills

Interpersonal skills

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Procore

Microsoft Office

Job description

This position will provide administrative support to Preconstruction, Development, Project Manager(s), and Superintendent(s) as assigned in performing day-to-day activities required to coordinate the contract administration from the beginning of a project to closeout with jurisdictional agencies.

Job Duties:

• Preparation and submittal of bid packages to subcontractors.
• Management of contractor’s certificates of insurance.
• Preparation of contracts and purchase orders.
• Preparation of monthly reports (securities report, current projects, and development projects).
• Maintenance of construction contract files, records, and data associated with the construction division.
• Manage Procore.
• Write RFI’s as directed by the Project Superintendent or Project Manager.
• Document and distribute meeting minutes as required.
• Assist in building relationships with trade partners and clients.

Roles and Responsibilities:

Work with the Development and Construction Teams to assist with the project management from the beginning of a project to closeout. Assist interior designer and project managers with project bid process by sending, receiving, and recording proposals for projects from contractors. Maintain the project record files through Procore. Assist the Regional Partner and Director of Construction with administrative support, or other tasks as assigned.

Job Qualifications:

This position requires a Bachelor’s degree or equivalent experience. Individual should have general knowledge of construction, development, and real estate management. Understand fundamental business activities and procedures. Ability to work individually and within a team; Excellent communication and interpersonal skills; Operation of job-related equipment is essential; Proficient in Procore and Microsoft Office.

*Regular attendance onsite is an essential function of the job.