Construction Project Administrative Assistant

TORP Group; Santa Clara (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401K with matching

Health coverage for employee with low/

Career development opportunities

Community giving-back programs

One day work from home per week

Job summary

TORP Group is seeking an Administrative Assistant/Project Coordinator to support a commercial construction project near Menlo Park, with on-site work and a weekly one-day work-from-home option. The role involves liaising between Project Managers and subcontractors, handling compliance, invoicing, cost tracking, reporting, and document management in a dynamic construction environment.

The ideal candidate will have 2+ years of experience in administrative or project coordination for commercial

Qualifications

• 2+ years of Administrative or Project Coordinator experience in commercial construction.
• Experience with certificates of insurance required.
• MS Office - intermediate to advanced.
• Project tracking software experience ideal.

Responsibilities

• Acting as a liaison between Project Managers and sub-contractors
• Answering incoming department calls and inquiries
• Managing all compliance - Certificates of Insurance for subs, lien releases based on projects
• Coding incoming invoices for payment by A/P
• Managing job costs for projects
• Creating change orders
• Managing project tracking log
• Processing RFI's
• Creating reports and documents for PM's
• Corresponding with various parties and corporate staff
• Preparing reports
• Tracking PM's expenses and creating expense report
• Maintaining files

Skills

Outgoing personality

Ability to work well under deadlines

Willingness to learn

Education

BS or BA desired

Tools

MS Office

Project Tracking Software

Job description

Do you have solid experience working as an Administrative Assistant or Project Coordinator in commercial construction? Have a passion for the construction industry and seeing building projects from start to finish? Build YOUR career with a highly reputable firm that is nationally recognized and has a long-standing history of success!! This position will support a construction project near Menlo Park, working on-site one day, with others office days based in San Francisco or San Jose, based on closest proximity. This position will support a variety of tenant improvement and amenity driven projects!! Company provides excellent benefits: 401K and matching, minimal health costs to employee with excellent coverage, career development and opportunities, and programs to "give-back" to the community! One day work from home each week!

What will I be doing?

• Acting as a liaison between Project Managers and sub-contractors
• Answering incoming department calls and inquiries
• Managing all compliance - Certificates of Insurance for subs, lien releases based on projects
• Coding incoming invoices for payment by A/P
• Managing job costs for projects
• Creating change orders
• Managing project tracking log
• Processing RFI's
• Creating reports and documents for PM's
• Corresponding with various parties and corporate staff
• Preparing reports
• Tracking PM's expenses and creating expense report
• Maintaining files

Special Skills:

• Outgoing personality
• Ability to work well under deadlines
• Willingness to learn

Requirements:

• 2+ years of Administrative or Project Coordinator experience in commercial Construction
• Experience with certificates of insurance required
• BS or BA desired, but not required
• MS Office - intermediate to advanced
• Project Tracking software experience ideal