Project Coordinator

Balfour Beatty US; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Balfour Beatty is seeking a Project Coordinator to support the group with administrative functions, preconstruction, project start-up, administration, and closeout.

The role requires managing submittals, RFIs, and coordination with architects, engineers, and owners, while maintaining project records and schedules. Strong communication, organization, and software skills are essential.

Qualifications

• Bachelor's degree in Business, Construction Management or related field.
• Ability to anticipate PM needs and resolve issues in their absence.
• Strong time management and multitasking skills.
• Excellent written and verbal communication.
• Adaptable to changing priorities and new opportunities.
• Organizes people, tools, and equipment to achieve results.
• Proficient with MS Office; familiarity with construction software.

Responsibilities

• Sets up job management system and initiates project setup.
• Assists with soliciting subcontractors and proposals; tracks submissions.
• Prepares proposals, manuals, and presentations.
• Initiates building permit process and submittal registry.
• Tracks submittals and RFIs to ensure timely responses.
• Attends meetings with Architect/Engineer and owner reps; distributes minutes.
• Drafts and tracks Subcontracts, Purchase Orders, and Change Orders.
• Coordinates close-out documents and training with subs/suppliers.
• Builds relationships with customers, design teams, and vendors.
• Maintains schedules, correspondence, filing, and office operations.

Education

Bachelor's Degree in Business, Construction Management or related field

Tools

Procore

Job description

Summary

Balfour Beatty is searching for a Project Coordinator. The Project Coordinator is responsible for administrative functions supporting the group, supporting preconstruction and project start-up, project administration, and project closeout.

Essential Functions

• Initiates set-up of the job management system.
• Helps solicit subcontractors and suppliers and follow-up on proposals due.
• Assists with preparation and coordinating of proposals, manuals, and presentations.
• Initiates the building permit process.
• Develops submittal register based on contract documents.
• Responsible for proactive administration of processing all submittals and RFI’s to ensure timely turn-around.
• Attends and participates in meetings with Architect/Engineer and owner representatives, provides information and records and distributes progress reports/meeting minutes.
• Assists in drafting, distribution and tracking of Subcontracts, Purchase Orders, and Change Orders to subcontractors/suppliers.
• Responsible for submitting owner required close-out documents and assisting subcontractors /suppliers in scheduling owner required training and documentation.
• Builds effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meets or exceeds the customer’s expectations.
• Actively participates in industry, client, and community relations to enhance company image.
• Manages and coordinates key administrative tasks (maintain project manager’s schedules, composes complex and confidential correspondence, files, answers process questions)
• Sorts and distributes office/site mail, makes travel arrangements, completes expense reports and other correspondence and reports, office/site filing, monitors and orders supplies.
• Assembles and distributes reports for internal and external customers.
• Troubleshoots technology challenges.
• Assists in coordinating various meetings and events including travel arrangements, meeting space and attendee communications for Project Managers.
• May attend functions and meetings to gather and furnish information.
• Proficient in all computer software programs (e.g. Microsoft product suite, Procore, On-Screen Takeoff (OST), Building Connected).

Minimum Requirements

• Bachelor's Degree in Business, Construction Management or related field.

• Able to anticipate Project Manager’s needs, make decisions and resolve issues in their absence.
• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
• Communicates well and creates effective customer-focused relationship with all organization levels.
• Able to write clearly and concisely in a variety of communication settings and styles.
• Open to change and can learn quickly when faced with new opportunities and challenges.
• Organizes people, tools, and equipment and plan/manage multiple activities to accomplish desired results.
• Makes decisions under tight deadlines with composure, sometimes with incomplete information.
• Exhibits commitment to quality by evaluating project-related processes and make necessary changes, using customer input to make improvements, and meeting/exceeding internal and external customer expectations.
• Acts in a manner of integrity that demonstrates support for the company values and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
• Strong computer skills in word processing, spreadsheet, scanning, database and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook, Teams).

Preferred Experience

• Progressive construction industry administrative experience