Executive Office Services & Projects Coordinator

BXP, Inc.; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

BXP, Inc. is seeking an experienced Office Services professional in New York, NY to provide administrative support to the Office Manager and help coordinate corporate office operations.

You will handle document preparation, travel arrangements, expense reporting, and effective communication with internal teams and external partners. 2–5 years of admin experience and strong MS Office skills are preferred.

Qualifications

• High school diploma or equivalent required; BA/BS preferred.
• 2–5 years of progressively responsible administrative support experience.
• Excellent organizational and communication skills with attention to detail.
• Ability to manage multiple projects and meet deadlines with minimal supervision.
• Proven ability to work independently and as part of a team.
• Proficiency with Microsoft Office applications and office equipment.

Responsibilities

• Provide administrative support to the Office Manager and coordinate corporate office operations.
• Prepare, edit, and finalize letters, memos, and documents for signatures.
• Manage travel, meetings, and expense reports; arrange catering and venues.
• Maintain filing systems and process mail, invoices, and reimbursements.
• Assist with Board meeting organization and other company meetings.

Skills

Organizational skills

Communication

Analytical skills

MS Office

Time management

Teamwork

Initiative

Project coordination

Education

High school diploma

BA/BS degree preferred

Tools

Microsoft Office

Job description

BXP, Inc. is seeking an experienced Office Services professional in New York, NY to provide administrative support to the Office Manager and help coordinate corporate office operations.

You will handle document preparation, travel arrangements, expense reporting, and effective communication with internal teams and external partners. 2–5 years of admin experience and strong MS Office skills are preferred.