Construction Admin & Project Support Specialist

APAC-Tennessee, Inc.; Cordova (AK); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Health/dental benefits

Retirement plan

Wellness programs

Growth opportunities

Job summary

Standard Construction Company, Inc. in Cordova, TN is seeking an organized administrative assistant to support project managers and estimators. You will set up jobs in Viewpoint, verify documents, and manage contracts, bonds, and insurance records.

You will liaise across departments, maintain records, and assist with notary and licensing compliance. Outstanding communication and problem-solving skills are essential for this role.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Prior administrative or office experience required; experience with construction contracts, AP/AR, insurance, or customer relations preferred.
• Strong Microsoft Office skills, including basic Excel formulas; Viewpoint experience and knowledge preferred.
• Excellent communication, organization, customer service, problem-solving, and recordkeeping skills.
• Ability to work independently, manage competing priorities, and communicate effectively across departments.

Responsibilities

• Support project managers and estimators with administrative tasks, job progress tracking, and assist with all associated TDOT requirements.
• Set up jobs in Viewpoint; establish job files and verify required documentation.
• Review contract documents and performance requirements for alignment with company policies, customer specifications, government requirements, and applicable agreements.
• Maintain subcontractor purchase orders, contracts, payment documentation, service agreements, change orders, and supplemental agreements.
• Order bid, payment, performance, and miscellaneous bonds; coordinate surety releases, quarterly bonds, and submission of required agency packages.
• Forward change orders and supplemental agreements to the surety; request material purchasing certificates when required.
• Notify subcontractors of compliance requirements and maintain related records.
• Coordinate certificates of insurance with vendors and requestors; monitor subcontractor insurance expirations and update files.
• Monitor business and privilege license renewals and support notary compliance, including required filings, bonds, and stamps.

Skills

Microsoft Office

Excel formulas

Communication

Organization

Customer service

AP/AR

Insurance knowledge

Construction contracts

Customer relations

Education

High school diploma or equivalent

Associate degree preferred

Bachelor's degree preferred

Tools

Viewpoint

Job description

Standard Construction Company, Inc. in Cordova, TN is seeking an organized administrative assistant to support project managers and estimators. You will set up jobs in Viewpoint, verify documents, and manage contracts, bonds, and insurance records.

You will liaise across departments, maintain records, and assist with notary and licensing compliance. Outstanding communication and problem-solving skills are essential for this role.