Administrative Assistant / Contract Administrator

Standard Construction Co; Memphis (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Standard Construction Company, Inc. in Cordova, Tennessee, is seeking an administrative assistant to support project managers and estimators. The role involves setting up jobs in Viewpoint, maintaining job files, and ensuring compliance with TDOT and contract requirements.

The candidate will review documents, manage purchase orders for subs, and coordinate bonds and surety processes, while ensuring accurate documentation and timely communication across teams.

Qualifications

• Supports project managers and estimators with administrative tasks.
• Familiar with contract documents and government requirements.
• Sets up jobs in Viewpoint and maintains job files.

Responsibilities

• Support project managers and estimators with administrative tasks, job progress tracking, and TDOT requirements.
• Set up jobs in Viewpoint; establish job files and verify required documentation.
• Review contract documents and performance requirements for alignment with company policies, customer specifications, government requirements, and applicable agreements.
• Maintain subcontractor purchase orders, contracts, payment documentation, service agreements, change orders, and supplemental agreements.
• Order bid, payment, performance, and miscellaneous bonds; coordinate surety releases, quarterly bonds, and submission of required agency packages.
• Forward change orders and supplemental agreements to the surety; request material purchasing certificates when required.

Skills

Administrative tasks

Progress tracking

TDOT requirements

Viewpoint

Documentation

Tools

Viewpoint

Job description

Job ID: 530020

Standard Construction Company, Inc. is a great place to work! Founded in 1957 and based in Cordova, Tennessee, Standard provides sand and gravel, hot mix asphalt, paving, and construction services across southwest Tennessee and northern Mississippi.

Our success is built on the dedication of our employees and a commitment to quality, safety, and customer service. We offer competitive benefits, opportunities for growth, and a team-oriented culture where employees can build rewarding careers while helping strengthen the communities we serve.

Come join our team and help build the roads, infrastructure, and foundations that keep our region moving.

• Support project managers and estimators with administrative tasks, job progress tracking, and assist with all associated TDOT requirements.
• Set up jobs in Viewpoint; establish job files and verify required documentation.
• Review contract documents and performance requirements for alignment with company policies, customer specifications, government requirements, and applicable agreements.
• Maintain subcontractor purchase orders, contracts, payment documentation, service agreements, change orders, and supplemental agreements.
• Order bid, payment, performance, and miscellaneous bonds; coordinate surety releases, quarterly bonds, and submission of required agency packages.
• Forward change orders and supplemental agreements to the surety; request material purchasing certificates when required.