Administrative Assistant / Contract Administrator

APAC-Tennessee, Inc.; Cordova (AK); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Health/dental benefits

Retirement plan

Wellness programs

Growth opportunities

Job summary

Standard Construction Company, Inc. in Cordova, TN is seeking an organized administrative assistant to support project managers and estimators. You will set up jobs in Viewpoint, verify documents, and manage contracts, bonds, and insurance records.

You will liaise across departments, maintain records, and assist with notary and licensing compliance. Outstanding communication and problem-solving skills are essential for this role.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Prior administrative or office experience required; experience with construction contracts, AP/AR, insurance, or customer relations preferred.
• Strong Microsoft Office skills, including basic Excel formulas; Viewpoint experience and knowledge preferred.
• Excellent communication, organization, customer service, problem-solving, and recordkeeping skills.
• Ability to work independently, manage competing priorities, and communicate effectively across departments.

Responsibilities

• Support project managers and estimators with administrative tasks, job progress tracking, and assist with all associated TDOT requirements.
• Set up jobs in Viewpoint; establish job files and verify required documentation.
• Review contract documents and performance requirements for alignment with company policies, customer specifications, government requirements, and applicable agreements.
• Maintain subcontractor purchase orders, contracts, payment documentation, service agreements, change orders, and supplemental agreements.
• Order bid, payment, performance, and miscellaneous bonds; coordinate surety releases, quarterly bonds, and submission of required agency packages.
• Forward change orders and supplemental agreements to the surety; request material purchasing certificates when required.
• Notify subcontractors of compliance requirements and maintain related records.
• Coordinate certificates of insurance with vendors and requestors; monitor subcontractor insurance expirations and update files.
• Monitor business and privilege license renewals and support notary compliance, including required filings, bonds, and stamps.

Skills

Microsoft Office

Excel formulas

Communication

Organization

Customer service

AP/AR

Insurance knowledge

Construction contracts

Customer relations

Education

High school diploma or equivalent

Associate degree preferred

Bachelor's degree preferred

Tools

Viewpoint

Job description

Standard Construction Company, Inc. is a great place to work! Founded in 1957 and based in Cordova, Tennessee, Standard provides sand and gravel, hot mix asphalt, paving, and construction services across southwest Tennessee and northern Mississippi.

Our success is built on the dedication of our employees and a commitment to quality, safety, and customer service. We offer competitive benefits, opportunities for growth, and a team-oriented culture where employees can build rewarding careers while helping strengthen the communities we serve.

Come join our team and help build the roads, infrastructure, and foundations that keep our region moving.

• Support project managers and estimators with administrative tasks, job progress tracking, and assist with all associated TDOT requirements.
• Set up jobs in Viewpoint; establish job files and verify required documentation.
• Review contract documents and performance requirements for alignment with company policies, customer specifications, government requirements, and applicable agreements.
• Maintain subcontractor purchase orders, contracts, payment documentation, service agreements, change orders, and supplemental agreements.
• Order bid, payment, performance, and miscellaneous bonds; coordinate surety releases, quarterly bonds, and submission of required agency packages.
• Forward change orders and supplemental agreements to the surety; request material purchasing certificates when required.
• Notify subcontractors of compliance requirements and maintain related records.
• Coordinate certificates of insurance with vendors and requestors; monitor subcontractor insurance expirations and update files.
• Monitor business and privilege license renewals and support notary compliance, including required filings, bonds, and stamps.

Accounting and Administrative Support

• Managing front desk operations, including greeting visitors, answering and directing phone calls, taking messages, and maintaining visitor logs to ensure smooth client interactions and efficient office flow
• Prepare reports, maintain electronic and physical filing systems, and compile data for statistical reports.
• Maintain office supplies and inventory; coordinate office and vendor communications.
• Maintain group calendars, including employee vacation schedules.
• Provide administrative support to Accounting, Production, Safety, Environmental, Human Resources, and other assigned departments.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Prior administrative or office experience required; experience with construction contracts, AP/AR, insurance, or customer relations preferred.
• Strong Microsoft Office skills, including basic Excel formulas; Viewpoint experience and knowledge preferred.
• Excellent communication, organization, customer service, problem-solving, and recordkeeping skills.
• Ability to work independently, manage competing priorities, and communicate effectively across departments.

Work Environment and Schedule

Primarily office-based, with occasional visits to job sites, plants, other divisions, or off-site meetings. Duties may involve sitting, standing, walking, stairs, bending, and twisting. Occasional early, late, or overtime hours may be required. Reasonable accommodation may be made to enable qualified individuals to perform essential functions.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

Standard Construction Co., a CRH Company, is an affirmative action and equal opportunity employer.

EOE/Vet/Disability

CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

AI tools may be used in certain stages of the employment lifecycle, such as candidate review; however, all final employment decisions will be made by a person.