Construction Admin Pro: Office-Site Liaison & Payables

Paycom - ATS; Panama City, Northern (FL, KY); Hybrid; USD 35,000 - 60,000; Full time

Benefits offered by this job

Health, Vision, Dental, Life Insurance

401(k) with 6% company match

Paid Holidays and PTO/VTO

Tuition reimbursement and educationsch

Rent discount where applicable

Employee incentive programs

Job summary

Paycom - ATS is seeking an organized office administrator to support project teams across the corporate and field offices. You will manage clerical tasks, vendor communications, and document control to ensure smooth operations.

The role requires a high school diploma, 1–2 years in an office setting (construction preferred), and proficiency with Microsoft Office. A proactive, team-oriented attitude is essential for success and career advancement opportunities are available.

Qualifications

• High School diploma or equivalent
• One to two years' office environment and clerical experience, preferably in a construction office

Responsibilities

• Consult with VP, Project Managers, Project Superintendents and Project Coordinators on duties assigned.
• Liaise between corporate office and job site/field office(s).
• Prepare credit applications and establish new accounts (RAC/SCH).
• Request and obtain vendor numbers from corporate accounting for new subcontractors, suppliers and vendors.
• Ensure subcontractor & supplier pay requests are submitted and processed by the required date.
• Process invoices and credit card transactions as directed.
• Prepare and obtain necessary lien releases for subcontractors and suppliers.
• Coordinate travel plans as needed and receive, prioritize telephone inquiries.
• Issue 72-hour notices and other subcontractor correspondence as directed.
• Maintain serial number logs and vendor lists; manage insurance certificates and W-9s.
• Assist with office operations and maintain filing systems.

Skills

MS Office

Organizational skills

Verbal & written communication

Team-oriented problem-solving

Basic math & reading

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Paycom - ATS is seeking an organized office administrator to support project teams across the corporate and field offices. You will manage clerical tasks, vendor communications, and document control to ensure smooth operations.

The role requires a high school diploma, 1–2 years in an office setting (construction preferred), and proficiency with Microsoft Office. A proactive, team-oriented attitude is essential for success and career advancement opportunities are available.