Construction Contract & Office Coordinator

Paycom - ATS; Town of Florida, Northern (NY, KY); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Paycom - ATS is seeking a Contract Administrator in the Aventura, FL area to manage contracts, POs, change orders, and related office tasks. You will prepare documents, coordinate with vendors and internal staff, and ensure timely sign-offs prior to project mobilization.

The role requires strong organizational skills, attention to detail, and proficiency with MS Office; construction terminology and compliance knowledge are a plus. On-site work and collaborative team environment are emphasized.

Qualifications

• 5+ years of experience in construction support, office management, or a related field.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and project management tools.
• Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.
• Familiarity with construction terminology, contracts, and compliance requirements is preferred.

Responsibilities

• Office management: ensure transactions and correspondence are handled in a professional manner and files are neatly maintained.
• Prepare letters, minutes, and reports; prepare contracts, purchase orders, and agreements.
• Monitor status of contracts, purchase orders, change orders, and releases; route approvals.
• Attend meetings, take minutes, and distribute to participants; ensure timely sign-offs before mobilization.
• Assist project team with closeout activities, generate closeout letters, obtain warranties, and handle final payments where applicable.

Skills

Organizational skills

Communication

MS Office

Contract administration

Attention to detail

Tools

Sage

Excel

Word

Job description

Paycom - ATS is seeking a Contract Administrator in the Aventura, FL area to manage contracts, POs, change orders, and related office tasks. You will prepare documents, coordinate with vendors and internal staff, and ensure timely sign-offs prior to project mobilization.

The role requires strong organizational skills, attention to detail, and proficiency with MS Office; construction terminology and compliance knowledge are a plus. On-site work and collaborative team environment are emphasized.