Construction Admin & Operations Coordinator

Energy Jobline ZR; Boynton Beach (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

CCD Inc. is seeking an Administrative Assistant for a General Contractor in the Palm Beaches area. The role involves electronic permitting from submittal to issuance, scheduling inspections, and preparing budgets, invoices, and contracts using Excel and Word.

You will coordinate meetings, site visits, and logistics while tracking liability insurance and assisting with bid coordination. The position also includes payroll tasks on Fridays and requires proficiency in Excel and Word.

Qualifications

• Electronic permitting from submittal to issuance.
• Electronic inspection scheduling in several municipalities.
• Prepare Construction Budget Estimates (On Excel)
• Prepare Invoices (On Excel)
• Prepare Contracts (On Word)
• Fridays Only: Prepare payroll for GC
• Be familiar with coding accounts payable invoices
• Be proficient in Excel, Word and Computer Literate

Responsibilities

• Coordinate meeting schedules, site visits and delivery logistics.
• Track and monitor Certificates of Liability Insurance from Vendors.
• Bid Coordination: distribute Invitation to Bid packages to subcontractors and track proposals.

Skills

Excel

Word processing

Payroll

Accounts payable

Attention to detail

Job description

CCD Inc. is seeking an Administrative Assistant for a General Contractor in the Palm Beaches area. The role involves electronic permitting from submittal to issuance, scheduling inspections, and preparing budgets, invoices, and contracts using Excel and Word.

You will coordinate meetings, site visits, and logistics while tracking liability insurance and assisting with bid coordination. The position also includes payroll tasks on Fridays and requires proficiency in Excel and Word.