Administrative Assistant for Construction Office in Boynton Beach

Energy Jobline ZR; Boynton Beach (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

CCD Inc. is seeking an Administrative Assistant for a General Contractor in the Palm Beaches area. The role involves electronic permitting from submittal to issuance, scheduling inspections, and preparing budgets, invoices, and contracts using Excel and Word.

You will coordinate meetings, site visits, and logistics while tracking liability insurance and assisting with bid coordination. The position also includes payroll tasks on Fridays and requires proficiency in Excel and Word.

Qualifications

• Electronic permitting from submittal to issuance.
• Electronic inspection scheduling in several municipalities.
• Prepare Construction Budget Estimates (On Excel)
• Prepare Invoices (On Excel)
• Prepare Contracts (On Word)
• Fridays Only: Prepare payroll for GC
• Be familiar with coding accounts payable invoices
• Be proficient in Excel, Word and Computer Literate

Responsibilities

• Coordinate meeting schedules, site visits and delivery logistics.
• Track and monitor Certificates of Liability Insurance from Vendors.
• Bid Coordination: distribute Invitation to Bid packages to subcontractors and track proposals.

Skills

Excel

Word processing

Payroll

Accounts payable

Attention to detail

Job description

Job DescriptionJob Description

Administrative Assistant for General Contractor.

Responsibilities include:

Electronic permitting from submittal to issuance

and electronic inspection scheduling in several

different municipalities.

Prepare Construction Budget Estimates (On Excel)

provided to you in writing by GC

Prepare Invoices (On Excel) provided to you in writing by GC

Prepare Contracts (On Word) provided to you in writing by GC

Coordinate meeting schedules, site visits and delivery logistics

Track and monitor Certificates of Liability Insurance from Vendors

Bid Coordination: Assist Office Manager by distributing Invitation to Bid

packages to subcontractors and tracking incoming proposals

Fridays Only: Prepare payroll for GC

Be familiar with coding accounts payable invoices

Be proficient in Excel, Word and Computer Literate

Company Description

CCD Inc. Was founded in 2000 and is a fully licensed and insured General Contracting firm with a long list of satisfied customers, both in the residential and commercial sectors. Our General contractor has 50 years of contracting & design experience. Our goal is to maximize aesthetics and function without compromising the integrity of our clients.

We stand by our work and will always be on time & on budget. We specialize in both residential and commercial projects including but not limited to new construction, major remodels, tenant improvements and a wide array of Country Club Projects in the Palm Beaches. We also specialize in awning fabrication, design and installation. 100 % of our business is referral business...and we are extremely busy at all times. Basically, no job is too large or too small.

We want to hire the candidate for this position for a start date of around November 2, 2026 with training on Saturday, October 31st

Company DescriptionCCD Inc. Was founded in 2000 and is a fully licensed and insured General Contracting firm with a long list of satisfied customers, both in the residential and commercial sectors. Our General contractor has 50 years of contracting & design experience. Our goal is to maximize aesthetics and function without compromising the integrity of our clients.We stand by our work and will always be on time & on budget. We specialize in both residential and commercial projects including but not limited to new construction, major remodels, tenant improvements and a wide array of Country Club Projects in the Palm Beaches. We also specialize in awning fabrication, design and installation. 100 % of our business is referral business...and we are extremely busy at all times. Basically, no job is too large or too small.We want to hire the candidate for this position for a start date of around November 2, 2026 with training on Saturday, October 31st