Construction Admin & Onboarding Coordinator

Harris Companies, inc; Rayville (LA); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

401K with company match

Paid time off

Parental leave

Short-Term Incentive Plan

Job summary

Harris Companies, inc is seeking an Administrative Assistant to provide broad administrative support to office and field staff, handling confidential materials and assisting with purchasing and general administrative tasks.

Responsibilities include processing I-9s/W-4s, maintaining vehicle lists, tracking LEED goals, coordinating onboarding, and preparing weekly reports. The role requires strong MS Excel/Outlook/Word skills and 2+ years in administration, ideally in construction.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• Strong knowledge of Excel, Microsoft Outlook and Word.
• 2+ years of experience in an administrative/clerical role.
• 2+ years of writing business level correspondence.
• Experience in the construction industry preferred.
• Ability to adapt quickly, learn new tasks independently, and take initiative.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Responsibilities

• Receive purchase order requests from field employees, send them to proper departments and log/track on a spreadsheet.
• Order and dispense office supplies.
• Process and verify new hire paperwork including I-9s, W-4s, and policy acknowledgement; forward to Human Capital Department.
• Maintain vehicle list and track expirations and leases.
• Track and monitor LEED goals.
• Coordinate employee onboarding with General Contractor.
• Compile and distribute weekly reports.
• Filing paperwork and oversee document control.
• Track and maintain rental equipment log.

Job description

Harris Companies, inc is seeking an Administrative Assistant to provide broad administrative support to office and field staff, handling confidential materials and assisting with purchasing and general administrative tasks.

Responsibilities include processing I-9s/W-4s, maintaining vehicle lists, tracking LEED goals, coordinating onboarding, and preparing weekly reports. The role requires strong MS Excel/Outlook/Word skills and 2+ years in administration, ideally in construction.