Administrative Assistant

25 Harris Mountain West, LLC (Ogden); Rayville (LA); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with company match

Vacation and sick time

Paid holidays

Paid parental leave

Short-Term Incentive Plan

Job summary

Harris offers administrative support across office and field teams, handling confidential documents, purchasing, and coordination with General Contractors. The role focuses on maintaining records, onboarding processes, and compliance documentation in a dynamic construction environment.

The ideal candidate has a high school diploma (associate degree preferred), strong Microsoft Office skills, and 2+ years in similar roles.

Qualifications

• High school diploma/equivalent required; Associate's degree preferred.
• Strong knowledge of Excel, Outlook and Word.
• 2+ years of administrative/clerical experience.
• 2+ years of writing business-level correspondence.
• Construction industry experience preferred.
• Ability to adapt quickly, learn new tasks independently and take initiative.

Responsibilities

• Receive PO requests from field employees and log them.
• Order and dispense office supplies.
• Process new hire paperwork (I-9, W-4) and forward to Human Capital.
• Maintain vehicle list and leases.
• Maintain Subcontractor Insurance Certificates and OCIP paperwork.
• Coordinate onboarding with General Contractor.
• Compile and distribute weekly reports.
• File paperwork and oversee document control.
• Track rental equipment log.
• Other tasks as needed.

Skills

Excel

Microsoft Outlook

Microsoft Word

Administrative/clerical experience

Business-level correspondence

Adaptability

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Notary Public knowledge

Job description

Job Description: The purpose of your role as an Administrative Assistant

The Administrative Assistant provides broad administrative support to office and field staff. They will support managers and employees through a variety of tasks related to organization and communication. They will be responsible for confidential and time sensitive material and will assist with purchasing and general administrative tasks.

Administrative

• Receive purchase order requests from field employees, send them to proper departments to be filled, and log/track on spreadsheet
• Order and dispense office supplies
• Process and verify new hire paperwork including I-9’s, W-4’s, and policy acknowledgement. Ensure completion of all paperwork and forward to the Human Capital Department
• Maintain vehicle list, tracking expirations, leases, etc.
• Notary Public preferred
• Track and monitor LEED goals
• Coordinate employee onboarding with General Contractor
• Compile and distribute weekly reports
• Filing paperwork and oversee miscellaneous document control
• Track and maintain rental equipment log
• Other tasks assigned as needed

Subcontract Compliance

• Manage OCIP – ensure proper paperwork is completed
• Update and maintain Subcontractor Insurance Certificates for all Subcontractors, ensuring all subcontractors have insurance in accordance with company policy prior to starting work.
• Maintain insurance database, tracking policy renewals

What we're looking for in you

High school diploma/equivalent required; Associate's degree preferred

• Strong knowledge of Excel, Microsoft Outlook and Word
• 2+ years of experience in an administrative/clerical role
• 2+ years of writing business level correspondence
• Experience in the construction industry preferred
• Ability to adapt quickly, learn new tasks independently, and take initiative
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology

Your life at Harris

As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you! From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Harris Benefits + Compensation

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays
• Paid Parental leave
• Short-Term Incentive Plan

Visit our Careers Page for additional benefit details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance

Pay Range: $21.37 - $32.05 The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

As one of the country’s leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you! From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.