Administrative Assistant

Harris Companies, inc; Rayville (LA); On-site; USD 29,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

401K with company match

Paid time off

Parental leave

Short-Term Incentive Plan

Job summary

Harris Companies, inc is seeking an Administrative Assistant to provide broad administrative support to office and field staff, handling confidential materials and assisting with purchasing and general administrative tasks.

Responsibilities include processing I-9s/W-4s, maintaining vehicle lists, tracking LEED goals, coordinating onboarding, and preparing weekly reports. The role requires strong MS Excel/Outlook/Word skills and 2+ years in administration, ideally in construction.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• Strong knowledge of Excel, Microsoft Outlook and Word.
• 2+ years of experience in an administrative/clerical role.
• 2+ years of writing business level correspondence.
• Experience in the construction industry preferred.
• Ability to adapt quickly, learn new tasks independently, and take initiative.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

Responsibilities

• Receive purchase order requests from field employees, send them to proper departments and log/track on a spreadsheet.
• Order and dispense office supplies.
• Process and verify new hire paperwork including I-9s, W-4s, and policy acknowledgement; forward to Human Capital Department.
• Maintain vehicle list and track expirations and leases.
• Track and monitor LEED goals.
• Coordinate employee onboarding with General Contractor.
• Compile and distribute weekly reports.
• Filing paperwork and oversee document control.
• Track and maintain rental equipment log.

Job description

Administrative Assistant

Job Description:

The purpose of your role as an Administrative Assistant

The Administrative Assistant provides broad administrative support to office and field staff. They will support managers and employees through a variety of tasks related to organization and communication. They will be responsible for confidential and time sensitive material and will assist with purchasing and general administrative tasks.

Administrative:

• Receive purchase order requests from field employees, send them to proper departments to be filled, and log/track on spreadsheet
• Order and dispense office supplies
• Process and verify new hire paperwork including I-9s, W-4s, and policy acknowledgement. Ensure completion of all paperwork and forward to the Human Capital Department
• Maintain vehicle list, tracking expirations, leases, etc.
• Notary Public preferred
• Track and monitor LEED goals
• Coordinate employee onboarding with General Contractor
• Compile and distribute weekly reports
• Filing paperwork and oversee miscellaneous document control
• Track and maintain rental equipment log
• Other tasks assigned as needed

Subcontract Compliance:

• Manage OCIP ensure proper paperwork is completed
• Update and maintain Subcontractor Insurance Certificates for all Subcontractors, ensuring all subcontractors have insurance in accordance with company policy prior to starting work. Maintain insurance database, tracking policy renewals

What we're looking for in you

• High school diploma/equivalent required; Associate's degree preferred
• Strong knowledge of Excel, Microsoft Outlook and Word
• 2+ years of experience in an administrative/clerical role
• 2+ years of writing business level correspondence
• Experience in the construction industry preferred
• Ability to adapt quickly, learn new tasks independently, and take initiative
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology

Your life at Harris

As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!

From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Harris Benefits + Compensation

• Medical, dental, vision, and life insurance
• 401K with company match
• Vacation time, sick time, and paid holidays
• Paid Parental leave
• Short-Term Incentive Plan
• Visit our Careers Page for additional benefit details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance

Pay Range: $21.37 - $32.05

The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Equal employment opportunity, including veterans and individuals with disabilities.

PI287436707