Administrative Assistant

Harris Company; Louisiana (MO); Hybrid; USD 29,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

401K with company match

Job summary

Harris Company, a leading mechanical contractor, seeks an Administrative Assistant to provide broad administrative support to office and field staff. You will handle confidential materials, purchasing tasks, and filing while coordinating onboarding with the General Contractor.

The role requires 2+ years of admin/clerical experience and strong skills in Excel, Outlook and Word, plus ability to adapt quickly. On-site position with competitive benefits and salary range.

Qualifications

• 2+ years of experience in an administrative/clerical role.
• 2+ years of writing business level correspondence.
• Experience in the construction industry is preferred.

Responsibilities

• Receive purchase order requests from field employees and log/track them.
• Process and verify new hire paperwork (I-9, W-4) and forward to Human Capital.
• Maintain vehicle list, tracking expirations, leases, and insurance certificates.
• Coordinate employee onboarding with General Contractor and compile weekly reports.

Skills

Administrative experience

On-site coordination

Written business correspondence

Education

High school diploma/equivalent

Associate's degree preferred

Tools

Excel

Microsoft Outlook

Microsoft Word

Job description

## Administrative AssistantApply: On-site: Rayville, LA: Full time: Posted Today: R-488**Job Description:****The purpose of your role as an Administrative Assistant** The Administrative Assistant provides broad administrative support to office and field staff. They will support managers and employees through a variety of tasks related to organization and communication. They will be responsible for confidential and time sensitive material and will assist with purchasing and general administrative tasks.Administrative:* Receive purchase order requests from field employees, send them to proper departments to be filled, and log/track on spreadsheet* Order and dispense office supplies* Process and verify new hire paperwork including I-9’s, W-4’s, and policy acknowledgement. Ensure completion of all paperwork and forward to the Human Capital Department* Maintain vehicle list, tracking expirations, leases, etc.* Notary Public preferred* Track and monitor LEED goals* Coordinate employee onboarding with General Contractor* Compile and distribute weekly reports* Filing paperwork and oversee miscellaneous document control* Track and maintain rental equipment log* Other tasks assigned as neededSubcontract Compliance:* Manage OCIP – ensure proper paperwork is completed* Update and maintain Subcontractor Insurance Certificates for all Subcontractors, ensuring all subcontractors have insurance in accordance with company policy prior to starting work. Maintain insurance database, tracking policy renewals**What we're looking for in you*** High school diploma/equivalent required; Associate's degree preferred* Strong knowledge of Excel, Microsoft Outlook and Word* 2+ years of experience in an administrative/clerical role* 2+ years of writing business level correspondence* Experience in the construction industry preferred* Ability to adapt quickly, learn new tasks independently, and take initiative* Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology**Your life at Harris**As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.**Harris Benefits + Compensation**• Medical, dental, vision, and life insurance• 401K with company match• Vacation time, sick time, and paid holidays• Paid Parental leave• Short-Term Incentive PlanVisit our Careers Page for additional benefit details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance **Pay Range:** $21.37 - $32.05The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.