Construction Admin & Office Operations Specialist

Poli Construction Inc; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

401(k)

401(k) matching

Paid time off

Profit sharing

Career growth opportunities

Competitive compensation

Job summary

Poli Construction Inc is seeking an Administrative Assistant to join our Orlando office. You will provide essential support to our team, manage communications, schedule meetings, and ensure documentation is accurate and timely.

The role emphasizes organization, clear written/verbal communication, and proactive coordination with vendors, permitting offices, and field staff to keep projects on track.

Qualifications

• Associate's degree required; administrative training a plus.
• Experience as Administrative Assistant or similar role; construction industry preferred.
• Familiarity with printers, copiers, fax machines, plotters.
• Strong MS Word, Outlook and PowerPoint skills; proficient with online portals.
• Excellent written and verbal communication; highly organized and detail oriented.

Responsibilities

• Answer phone calls and route inquiries to appropriate staff.
• Schedule appointments, plan meetings, and prepare correspondence.
• Coordinate with vendors, agencies and permitting offices as needed.
• Assist with timekeeping, billing, and pay applications.
• Support site access, equipment printing, and field logistics.
• Oversee office management, notary duties, and facility coordination.
• Coordinate marketing photography and company apparel management.
• Foster employee engagement and process improvements.

Skills

Administrative experience

Time management

Written & verbal communication

Vendor coordination

Education

Associate degree

Tools

Microsoft Word

Outlook

PowerPoint

Job description

Poli Construction Inc is seeking an Administrative Assistant to join our Orlando office. You will provide essential support to our team, manage communications, schedule meetings, and ensure documentation is accurate and timely.

The role emphasizes organization, clear written/verbal communication, and proactive coordination with vendors, permitting offices, and field staff to keep projects on track.