Construction Admin Coordinator: Projects, Docs & Scheduling

Primoris Services Corporation; Orlando (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation paid weekly

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Tuition Reimbursement

Paid Time Off

Job summary

Primoris Distribution Services seeks a Construction Administrative Assistant to support project managers and field teams. You will coordinate administrative tasks, maintain documentation, track milestones, and assist with reporting and scheduling to ensure smooth daily construction operations.

The role emphasizes organization, proactive communication, and the ability to handle multiple priorities in a fast-paced environment. Tampa-based office environment with exposure to various project sites.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, construction administration, project coordination, or office support preferred.
• Intermediate computer proficiency required.
• Experience in construction, utility, engineering, or field operations environment is a plus.

Responsibilities

• Provide administrative support to project managers, supervisors, and field personnel.
• Maintain and organize project documentation, permits, correspondence, and records in both physical and electronic formats.
• Track project milestones, deadlines, and status updates.
• Assist with the preparation and distribution of project reports and documentation.
• Coordinate meetings, site visits, and project-related appointments.
• Update and maintain project databases, spreadsheets, and tracking logs.
• Serve as a professional point of contact for customers, subcontractors, vendors, and internal stakeholders.
• Assist with processing and tracking daily field paperwork and related administrative activities.
• Support project closeout activities and document collection.
• Maintain office organization and filing systems for efficient document retrieval.
• Manage office supplies and coordinate maintenance of office equipment.
• Provide administrative support for safety compliance and reporting activities as needed.

Skills

Customer service

Communication skills

Multitasking

Detail oriented

Confidential handling

Time management

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Primoris Distribution Services seeks a Construction Administrative Assistant to support project managers and field teams. You will coordinate administrative tasks, maintain documentation, track milestones, and assist with reporting and scheduling to ensure smooth daily construction operations.

The role emphasizes organization, proactive communication, and the ability to handle multiple priorities in a fast-paced environment. Tampa-based office environment with exposure to various project sites.