Administrative Assistant — Employee-Owned Construction

PCL Construction; Orlando (FL); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Employee ownership opportunities

Annual discretionary performance bonus

401(k) with company match

Medical, dental and vision benefits

Prescription drug coverage and telemed

Life, AD&D and disability insurance

Paid parental leave and family care

HSA or FSA for healthcare, dependent,

Job summary

PCL Construction Services, Inc. in Orlando is seeking an Administrative Assistant to support day-to-day operations and help keep the office running smoothly.

You will manage scheduling, coordinate meetings, handle travel arrangements, and prepare reports while maintaining confidentiality and effective communication with stakeholders.

If you are detail-oriented with strong MS Office skills and a customer-focused mindset, this role offers growth within a 100% employee-owned company.

Qualifications

• High school diploma.
• Associates or bachelor’s degree in office administration is an asset.
• 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal, written and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Responsibilities

• Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
• Developing and maintaining customer-focused relationships with all stakeholders.
• Answering telephone calls and taking messages for manager, department, or team members.
• Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranging travel, hotel, and car reservations and preparing travel itinerary.
• Ordering office supplies for department as requested.
• Supporting mail distribution and courier requests.
• Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.

Skills

Communication skills

Multitasking

Discretion

Stakeholder relationships

Calm under pressure

Document editing/formatting

Education

High school diploma

Associates or bachelor’s degree in office administration (asset)

Tools

Word

Outlook

PowerPoint

Excel

Adobe

OneNote

Job description

PCL Construction Services, Inc. in Orlando is seeking an Administrative Assistant to support day-to-day operations and help keep the office running smoothly.

You will manage scheduling, coordinate meetings, handle travel arrangements, and prepare reports while maintaining confidentiality and effective communication with stakeholders.

If you are detail-oriented with strong MS Office skills and a customer-focused mindset, this role offers growth within a 100% employee-owned company.