Administrative Assistant

Nbutexas; Johnson City (TN); On-site; USD 40,000 - 52,000; Full time

Job summary

Nbutexas in Johnson City, TN, is seeking an experienced Administrative Assistant to join our construction team. The ideal candidate will support project managers, superintendents, subcontractors, vendors, and customers in a fast-paced office environment.

This role rewards organization, reliability, and strong communication. You will manage project files, assist with contracts, purchase orders, invoices, and billing, coordinate with field personnel, and help keep schedules, deliveries, and

Qualifications

• Administrative experience in a construction office
• Strong understanding of construction terminology and documentation
• Excellent organizational and multitasking skills
• Professional communication skills
• Proficiency with Microsoft Word and Excel
• Ability to work independently and as part of a team

Responsibilities

• Provide administrative support to Project Managers and Superintendents
• Maintain project files, records, and documentation
• Assist with contracts, purchase orders, change orders, invoices, and billing
• Coordinate with subcontractors, vendors, customers, and field personnel
• Track project information, schedules, deliveries, and deadlines
• Prepare reports, spreadsheets, correspondence, and other documents
• Collect and maintain subcontractor and vendor paperwork
• Assist with accounts payable/receivable and invoice processing
• Schedule meetings, inspections, deliveries, and other project activities
• Maintain organized electronic and physical filing systems

Skills

Organizational skills

Communication

Teamwork

Tools

Microsoft Word

Excel

Job description

We are looking for an experienced Administrative Assistant to join our construction team. The ideal candidate will have previous experience working in a construction office and understand the fast-paced nature of supporting project managers, superintendents, subcontractors, vendors, and customers.

This is a great opportunity for someone who is highly organized, detail-oriented, dependable, and enjoys being the person who keeps the office and projects running smoothly.

What You'll Do

• Provide administrative support to Project Managers and Superintendents
• Maintain project files, records, and documentation
• Assist with contracts, purchase orders, change orders, invoices, and billing
• Coordinate with subcontractors, vendors, customers, and field personnel
• Track project information, schedules, deliveries, and deadlines
• Prepare reports, spreadsheets, correspondence, and other documents
• Collect and maintain subcontractor and vendor paperwork
• Assist with accounts payable/receivable and invoice processing
• Schedule meetings, inspections, deliveries, and other project activities
• Maintain organized electronic and physical filing systems

What We're Looking For

• Previous administrative experience in the construction industry
• Strong understanding of construction terminology and documentation
• Excellent organizational and multitasking skills
• Strong attention to detail
• Professional communication skills
• Proficiency with Microsoft Word and Excel
• Ability to work independently and as part of a team
• Reliable, professional, and proactive work ethic

JOB ID: 180730#post

Catherine Kosiba