Construction Admin & Job File Coordinator

Restoration Company; San Clemente (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Ikon Builders, Inc. is seeking a full-time Administrative Assistant / Job File Coordinator in San Clemente, CA to support residential restoration projects.

You will manage job files, coordinate with project managers, homeowners, and insurance contacts, and keep accurate records across multiple active jobs. Requirements include administrative experience in construction or insurance claims, strong typing and computer skills, and proficiency with Word, email, spreadsheets, and PDFs.

Qualifications

• Administrative experience in construction, restoration, or property insurance claims
• Strong computer and typing skills
• Proficiency with Microsoft Word, email, spreadsheets, and PDF documents, including completing forms and organizing files
• Professional written and phone communication
• Ability to manage multiple active jobs while maintaining accurate records
• Experience working with insurance companies, adjusters, or insurance claim documentation is strongly preferred.

Responsibilities

• Set up and maintain job files, documents, and status updates
• Support project managers and estimators with scheduling and follow-ups
• Communicate with homeowners, insurance contacts, subcontractors, and team members
• Track contracts, change orders, permits, inspections, and invoices
• Identify missing documents, deadlines, and items requiring follow-up
• Record clear notes and next steps in our job management systems

Skills

Administrative experience

Typing speed

Professional written and phone comms

Tools

Microsoft Word

Spreadsheets

PDF documents

Email

Job description

Ikon Builders, Inc. is seeking a full-time Administrative Assistant / Job File Coordinator in San Clemente, CA to support residential restoration projects.

You will manage job files, coordinate with project managers, homeowners, and insurance contacts, and keep accurate records across multiple active jobs. Requirements include administrative experience in construction or insurance claims, strong typing and computer skills, and proficiency with Word, email, spreadsheets, and PDFs.