Administrative Assistant / Job File Coordinator

Restoration Company; San Clemente (CA); Vor Ort; USD 30.000 - 34.000; Vollzeit

Zusammenfassung

Ikon Builders, Inc. is seeking a full-time Administrative Assistant / Job File Coordinator in San Clemente, CA to support residential restoration projects.

You will manage job files, coordinate with project managers, homeowners, and insurance contacts, and keep accurate records across multiple active jobs. Requirements include administrative experience in construction or insurance claims, strong typing and computer skills, and proficiency with Word, email, spreadsheets, and PDFs.

Qualifikationen

• Administrative experience in construction, restoration, or property insurance claims
• Strong computer and typing skills
• Proficiency with Microsoft Word, email, spreadsheets, and PDF documents, including completing forms and organizing files
• Professional written and phone communication
• Ability to manage multiple active jobs while maintaining accurate records
• Experience working with insurance companies, adjusters, or insurance claim documentation is strongly preferred.

Aufgaben

• Set up and maintain job files, documents, and status updates
• Support project managers and estimators with scheduling and follow-ups
• Communicate with homeowners, insurance contacts, subcontractors, and team members
• Track contracts, change orders, permits, inspections, and invoices
• Identify missing documents, deadlines, and items requiring follow-up
• Record clear notes and next steps in our job management systems

Kenntnisse

Administrative experience

Typing speed

Professional written and phone comms

Tools

Microsoft Word

Spreadsheets

PDF documents

Email

Jobbeschreibung

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant / Job File Coordinator

San Clemente, CA, US

Salary Range: $22.00 To $25.00 Hourly

Ikon Builders, Inc. is hiring a full-time Administrative Assistant / Job File Coordinator to support our residential insurance restoration and reconstruction projects. We’re looking for someone who already has administrative experience in construction, restoration, or property insurance claims and can manage job files with accuracy and consistent follow-through.

Responsibilities

• Set up and maintain job files, documents, and status updates
• Support project managers and estimators with scheduling and follow-ups
• Communicate with homeowners, insurance contacts, subcontractors, and team members
• Track contracts, change orders, permits, inspections, and invoices
• Identify missing documents, deadlines, and items requiring follow-up
• Record clear notes and next steps in our job management systems

Required qualifications

• Administrative experience in construction, restoration, or property insurance claims
• Strong computer and typing skills
• Proficiency with Microsoft Word, email, spreadsheets, and PDF documents, including completing forms and organizing files
• Professional written and phone communication
• Ability to manage multiple active jobs while maintaining accurate records
• Experience working with insurance companies, adjusters, or insurance claim documentation is strongly preferred.

Pay: $22-$25 per hour, based on experience
Schedule: Full-time, 8am - 5pm
Location: San Clemente