Construction Admin & Documentation Specialist

WSB; Minneapolis (MN); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401K with Match

Paid Time Off

Paid Holidays

Tuition Reimbursement

Professional Growth

Job summary

WSB is seeking an Administrative Coordinator to provide critical administrative and operational support to the Construction Contract Administration group. The role emphasizes accurate documentation, efficient workflow management, and timely coordination of project information in a fast-paced, detail-driven environment.

Responsibilities include preparing and editing documents, maintaining filing systems, and coordinating with internal and external stakeholders.

Qualifications

• Requires high school diploma or GED; associate degree preferred.
• Two+ years of administrative/office support experience; construction/engineering background preferred.
• Proficiency with Microsoft Office and SAP or similar ERP systems.
• Excellent written and verbal communication; strong organizational and problem‑solving skills.

Responsibilities

• Provide general administrative support to the Construction Contract Administration team.
• Format, edit, prepare, and distribute Word documents, reports, correspondence, and project materials.
• Perform electronic filing, archiving, scanning, and transcription; maintain accurate and organized documentation systems.
• Ensure reports are complete, including attachments and supplemental documentation, and follow processes through to final close-out.
• Contact internal and external stakeholders to obtain missing information and ensure report accuracy.
• Utilize SAP or similar enterprise systems for data entry, tracking, and reporting tasks.
• Provide customer‑focused service, communicating clearly to diverse stakeholders.
• Coordinate multiple tasks and deadlines in a fast‑paced environment.
• Assist with special projects and administrative initiatives as assigned.
• Strong written and verbal communication skills.
• High‑energy, proactive work style with willingness to learn and take on new projects.
• Exceptional attention to detail and organizational skills.
• Ability to multitask and prioritize competing deadlines.
• Customer‑focused mindset with ability to present information clearly to diverse audiences.

Skills

Microsoft Office Suite

SAP experience

Communication skills

Organization skills

Problem solving

Attention to detail

Education

High school diploma or GED

Associate degree in Business Administration or related field

Tools

SAP

SharePoint

OneDrive

Job description

WSB is seeking an Administrative Coordinator to provide critical administrative and operational support to the Construction Contract Administration group. The role emphasizes accurate documentation, efficient workflow management, and timely coordination of project information in a fast-paced, detail-driven environment.

Responsibilities include preparing and editing documents, maintaining filing systems, and coordinating with internal and external stakeholders.